School Administration Officer

Gilroy Catholic College Castle Hill; Sydney; On-site; AUD 42,000 - 62,000; Part time

Benefits offered by this job

Competitive remuneration

Fees discount 25%

Fitness Passport

Growth opportunities

Modern facilities

Cultural leave

Job summary

Gilroy Catholic College Castle Hill is seeking a reliable, organised School Administration Officer to support our administrative operations. The role oversees front desk reception, communications, payroll tasks, budgeting, and student data management in a busy school setting.

This is an ongoing part-time position (Mon-Fri, 8:30am–3:00pm). You will work independently and with the team to ensure smooth operations and uphold Catholic education values.

Qualifications

• Strong administrative and organisational skills.
• Accuracy and attention to detail with financial/data tasks.
• Ability to manage multiple tasks in a busy school environment.
• Good communication and interpersonal skills.
• Professional, approachable front office demeanor.
• Ability to work independently and as part of a team.
• Understanding of, or willingness to support, Catholic education values.

Responsibilities

• Provide front-desk reception and respond to inquiries from parents, students, staff, and the public.
• Assist leadership with calendar management, appointment scheduling, and confidential correspondence.
• Assist with WHS procedures and verify licenses for onsite contractors.
• Manage student enrolments, attendance records, electronic rolls, and general database updates.
• Process staff recruitment documents, manage casual staff bookings/payments, and payroll tasks.
• Process petty cash, assist budgets, track school fees, manage monthly account reconciliations, and annual rollovers.
• Prepare newsletters, update the school website/intranet, and assist with communications.
• Assist in planning and running school functions and events.

Skills

Social media management

Front desk

General admin

Payroll tasks

Budgeting

Tools

PHRIS

Payroll systems

Microsoft Office

Job description

Gilroy Catholic College Castle Hill – Castle Hill NSW

16h ago , from Catholic Education Diocese of Parramatta

Gilroy College, Castle Hill is seeking a reliable, organised and proactive School Administration Officer to support the administrative operations of our dynamic and growing school community. We are seeking someone who has experience across all media platforms to drive our social media and communications as well as manage other administrative tasks.

This position is Ongoing Part-time. Monday - Friday 8:30am - 3:00pm.

Key Responsibilities

As the School Administrative Officer, you will provide administrative and front office support, including:

• Provide front-desk reception, manage general office operations, and respond to inquiries from parents, students, staff, and the public.
• Assist school leadership with calendar management, appointment scheduling, and confidential correspondence.
• Assist with WHS procedures, follow up on issues, and verify licenses for onsite contractors
• Manage student enrolments, attendance records, electronic rolls, and general database updates.
• Process staff recruitment documents, manage casual staff bookings/payments, and handle payroll tasks (including PHRIS manager functions).
• Process petty cash, assist with budgets, track school fees, manage monthly account reconciliations, and handle annual financial rollovers.
• Prepare newsletters, update the school website/intranet, and assist with internal/external communications.
• Assist in planning and running school functions and events.

About You

We are looking for a motivated and detail-oriented professional with:

• Strong administrative and organisational skills
• Accuracy and attention to detail, particularly with financial and data processing tasks
• The ability to manage multiple tasks in a busy school environment
• Good communication and interpersonal skills
• A professional, approachable manner, particularly in a front office setting
• The ability to work effectively both independently and as part of a team
• An understanding of, or willingness to support, the values and ethos of Catholic education

Qualifications & Experience

To be successful in this highly rewarding role you will demonstrate alignment to the core purpose and values of Gilroy College along with:

• Compliance with NSW Child Protection Legislation - Working with Children Check clearance
• Effective interpersonal skills and collaborative teamwork
• Strong planning and organisation skills

Why work for CSPD?

We invest in our people. As a valued team member, you’ll enjoy:

• Competitive remuneration and benefits
• Up to 25% off school fees for your children
• Wellbeing initiatives and resources such as Fitness Passport
• Professional growth and development opportunities
• State-of-the-art facilities and a supportive team
• Cultural leave for Aboriginal & Torres Strait Islander employees

The Organisation

CSPD is committed to responding to the needs of all students. With over 5,000 employees located across 80 primary and secondary schools and office communities, our aim is to transform learning and unlock the full potential of each of our 43,500 students while enriching the professional lives of staff.

Child Safeguarding Statement

This position involves working with children. The appointment of successful applicants will be subject to satisfactory employment screening for child-related employment, including holding a cleared NSW Working with Children Check (WWCC) and compliance with CSPDs Safeguarding Procedures and Code of Conduct When Working With Children and Students. For more information regarding WWCCs, click here.

Diversity Statement

CSPD strongly encourages applications from Aboriginal and Torres Strait Islander peoples, as well as people from culturally and/or linguistically diverse backgrounds.