School Admin & Data Support Coordinator

Government schools; Geelong; On-site; AUD 55,000 - 75,000; Full time

Job summary

Oberon High School in Geelong region seeks an Administration Support - Attendance and Administration to perform a range of clerical and data-management tasks. The role involves coordinating support for school staff, maintaining records, and assisting with communications in accordance with policy.

The position supports student attendance activities, data entry, and routine office operations under supervision. A focus on teamwork and professional development will be essential for success.

Qualifications

• SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
• SC2 Demonstrated capacity to work and collaborate with others in a team environment.
• SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
• SC4 Possess the technical knowledge and expertise relevant to the position.
• SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
• SC6 A commitment to professional learning and growth for both self and others.

Responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school
• In consultation with the principal, determine and manage work priorities within the school office
• Develop and implement strategies to ensure effective administration procedures
• Coordinate the implementation of requisitioning, purchasing and issuing procedures
• Manage client reception and office operations
• Liaise with school staff in regard to support requirements
• Coordinate staff timetabling
• Undertakes VASS and/or VET administration support
• Supports the first aid facilities and assists in delivering first aid to students

Skills

Team collaboration

Oral & written communication

Ability to follow guidelines

Support to management

Attention to detail

Professional learning

Job description

Oberon High School in Geelong region seeks an Administration Support - Attendance and Administration to perform a range of clerical and data-management tasks. The role involves coordinating support for school staff, maintaining records, and assisting with communications in accordance with policy.

The position supports student attendance activities, data entry, and routine office operations under supervision. A focus on teamwork and professional development will be essential for success.