Scheduling Dynamo: Keep Jobs Moving

Lightning HR PTY LTD; Sunshine Coast Regional; On-site; AUD 75,000 - 85,000; Full time

Job summary

Lightning HR PTY LTD on the Sunshine Coast is seeking a proactive Scheduling Coordinator for a full-time role. You’ll keep customers, jobs and trades moving, book and allocate work, and handle changes to ensure schedules run smoothly.

Ideal candidates will have scheduling or service coordination experience, and be comfortable with scheduling/job management software and basic invoicing. Xero experience is highly regarded.

Qualifications

• Experience in scheduling, service coordination or trades administration.
• Familiarity with fast-moving service environments such as construction or maintenance is advantageous.

Responsibilities

• Coordinate and manage a busy daily schedule.
• Book and allocate jobs to trades and technicians.
• Juggle last-minute changes and rearrange schedules as needed.
• Speak with customers and keep them updated.
• Manage incoming calls, emails and job enquiries.
• Prepare and follow up quotes.
• Order materials and coordinate with suppliers.
• Track jobs from booking to completion.
• Assist with invoicing and general administration.
• Ensure nothing gets forgotten or left behind.
• Work closely with the team to keep the day running smoothly.

Skills

Scheduling

Customer communication

Administration

Job management software

Xero

Tools

Xero

Job management software

Job description

Lightning HR PTY LTD on the Sunshine Coast is seeking a proactive Scheduling Coordinator for a full-time role. You’ll keep customers, jobs and trades moving, book and allocate work, and handle changes to ensure schedules run smoothly.

Ideal candidates will have scheduling or service coordination experience, and be comfortable with scheduling/job management software and basic invoicing. Xero experience is highly regarded.