Scheduling Coordinator

Frog Recruitment; City of Brisbane; Hybrid; AUD 60,000 - 76,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

people2people is partnered with an established trades and maintenance business to recruit a Scheduling Coordinator in Bulimba, Brisbane. The role supports the Scheduling Team Leader, tradespeople and suppliers to coordinate daily schedules and contribute to successful maintenance and project delivery.

You will manage workloads, respond to urgent requests and ensure accurate data in management systems, with hybrid work options after onboarding and a focus on customer service excellence.

Qualifications

• Experience in scheduling or service coordination preferred.
• Excellent organisational and time management skills.
• Strong communication with clients and tradespeople.

Responsibilities

• Coordinate and schedule jobs across multiple trades to ensure timely service delivery.
• Manage daily workloads with planned maintenance, reactive works and urgent requests.
• Be a key point of contact for clients, property managers, tradespeople and internal stakeholders.
• Update and maintain job and project information in internal systems.

Job description

Are you an organised and proactive scheduling coordinator who thrives in a fast-paced environment? people2people are partnering with an established trades and maintenance business seeking a Scheduling Coordinator to join their team in Bulimba. This is a pivotal position responsible for coordinating jobs, supporting project delivery and ensuring exceptional service to clients across a variety of maintenance and trade disciplines. Offering variety, career growth and flexibility, this role is ideal for someone looking to build a long-term career within a supportive and expanding organisation.

About the Role

Supporting the deliver team you will be working closely with the Scheduling Team Leader, tradespeople and suppliers, and responsible for coordinating daily schedules and supporting the successful delivery of maintenance and project works.

Key Responsibilities

• Coordinate and schedule jobs across multiple trade divisions to ensure efficient service delivery
• Manage daily workloads, balancing planned maintenance, reactive works and urgent requests
• Act as a key point of contact for clients, property managers, tradespeople and internal stakeholders
• Respond to scheduling changes, urgent works and emergency call-outs as required
• Maintain accurate job, scheduling and project information within internal management systems
• Responsible for job costing, quote management, material racking and progress invoices
• Support resource coordination and project administration.

About You

To succeed in this role, you will be highly organised, customer-focused and able to manage competing priorities with confidence. You'll ideally bring:

• Previous experience in a scheduling, service coordination, project support or similar operational role
• Experience using simPRO or a similar job management system
• Excellent organisational and time management skills, with the ability to coordinate multiple jobs simultaneously
• Strong attention to detail and accurate data entry capabilities
• Professional and confident communication skills, both written and verbal
• The ability to remain calm, adaptable and solutions-focused in a fast-moving environment
• A positive, proactive attitude with a genuine sense of ownership and accountability.

What's On Offer

• Convenient location, close to transport with onsite parking
• Hybrid working arrangement with 1-2 days working from home available following the onboarding period
• Supportive and collaborative team environment
• Genuine temp-to-perm opportunity for the right candidate
• Ongoing training, mentoring and professional development opportunities
• Clear potential for career growth within a growing business
• Exposure to a broad range of operational, scheduling and project support responsibilities
• Stable and long-term career opportunity
• A varied role where no two days are the same.