Sales Coordinator | WHITEFOX Real Estate

WHITEFOX; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

WHITEFOX Bayside is seeking an experienced Sales Coordinator to take ownership of sales administration and campaign coordination in a full-time role. Based in Brighton village, Melbourne, you will support listing-to-settlement processes and deliver exceptional vendor experiences.

You will thrive in a fast-paced, collaborative environment, managing competing priorities and driving campaigns smoothly. The role requires initiative, judgement and a strong real estate administration background within

Qualifications

• Proven experience in real estate administration, with an understanding of sales processes and property marketing.
• Confident interpersonal and communication skills for building trusted relationships with vendors, agents and suppliers.
• Exceptional attention to detail and accuracy across documentation, compliance and marketing materials.
• Strong organisational skills to manage competing priorities and meet deadlines in a fast-paced environment.
• A proactive approach with sound judgement and the confidence to take ownership from start to finish.

Responsibilities

• Overseeing the end-to-end delivery of property marketing campaigns, coordinating photography, floorplans, copywriting and marketing collateral.
• Managing listing launches across property portals, ensuring accuracy, consistency and timely publication.
• Acting as a key point of contact for vendors, providing proactive communication, campaign updates and reporting.
• Overseeing sales administration and compliance, ensuring documentation is accurate and all requirements are met.
• Coordinating signboards, open-for-inspection schedules and key management to support seamless campaign delivery.
• Managing contract processing, sold confirmations and settlement updates.
• Overseeing auction and settlement preparations, including collateral, key handovers and client gifts.
• Preparing appraisal documentation, marketing schedules and campaign proposals.
• Liaising with buyers’ advocates and editorial contacts to secure off-market exposure and property features.
• Maintaining and analysing sales data to support reporting, campaign insights and business planning.

Skills

Real estate administration

Interpersonal communication

Attention to detail

Organizational skills

Proactive ownership

Office software proficiency

Tools

Microsoft Office

Job description

WHITEFOX Bayside is seeking an experienced and proactive Sales Coordinator to take ownership of sales administration and campaign coordination in a full-time role.

Based in the heart of Brighton village, surrounded by local cafés and restaurants.

Join a collaborative, supportive team with comprehensive onboarding and ongoing professional development.

Build on your real estate experience with an opportunity to make an impact at one of Australia’s leading boutique real estate agencies.

ABOUT YOU

You’re an experienced real estate administrator who brings initiative, sound judgement and a high standard of execution. As our Sales Coordinator, you’ll take ownership of sales administration, office management and campaign coordination from listing through to settlement, working closely with our agents to deliver an exceptional vendor experience.

You thrive in a fast-paced, collaborative environment, confidently manage competing priorities and anticipate what’s needed to keep campaigns running smoothly.

Our ideal applicant will bring:

• Proven experience in real estate administration, with a strong understanding of sales processes and property marketing.
• Confident interpersonal and communication skills, with the ability to build trusted relationships with vendors, agents and external suppliers.
• Exceptional attention to detail and a commitment to accuracy across documentation, compliance and marketing materials.
• Strong organisational skills, with the ability to independently manage competing priorities and meet deadlines in a fast-paced environment.
• A proactive approach, sound judgement and the confidence to take ownership of tasks from start to finish.
• Proficiency in Microsoft Office, including Outlook, Word and Excel.

Your responsibilities will include:

• Overseeing the end-to-end delivery of property marketing campaigns, coordinating photography, floorplans, copywriting and marketing collateral.
• Managing listing launches across property portals, ensuring accuracy, consistency and timely publication.
• Acting as a key point of contact for vendors, providing proactive communication, campaign updates and reporting.
• Overseeing sales administration and compliance, ensuring documentation is accurate and all requirements are met.
• Coordinating signboards, open-for-inspection schedules and key management to support seamless campaign delivery.
• Managing contract processing, sold confirmations and settlement updates.
• Overseeing auction and settlement preparations, including collateral, key handovers and client gifts.
• Preparing appraisal documentation, marketing schedules and campaign proposals.
• Liaising with buyers’ advocates and editorial contacts to secure off-market exposure and property features.
• Maintaining and analysing sales data to support reporting, campaign insights and business planning.

THE DEAL

WHITEFOX Real Estate is redefining the property market with our innovative approach and strong focus on delivering exceptional client experiences.

We are end to end advisors, negotiators and advocates specialised in the art of the deal. We pride ourselves on having the highest acumen in property, marketing and negotiation — ensuring every transaction is a memorable one for our clients.

SEALS THE DEAL

When you join WHITEFOX you become part of a powerhouse agency who are constantly developing and expanding, paving the way for innovation and pushing the boundaries on what has been done before.

Withoffices across Melbourne, Gold Coast, Brisbane, Adelaide, Perth, New Zealand and Dubai the development opportunities are endless.

Launch your career at WHITEFOX and be a part of a growing global organization!

For any questions contact:***@whitefoxrealestate.com.au