Real Estate Campaign Coordinator

WHITEFOX; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

WHITEFOX Bayside is seeking an experienced Sales Coordinator to take ownership of sales administration and campaign coordination in a full-time role. Based in Brighton village, Melbourne, you will support listing-to-settlement processes and deliver exceptional vendor experiences.

You will thrive in a fast-paced, collaborative environment, managing competing priorities and driving campaigns smoothly. The role requires initiative, judgement and a strong real estate administration background within

Qualifications

• Proven experience in real estate administration, with an understanding of sales processes and property marketing.
• Confident interpersonal and communication skills for building trusted relationships with vendors, agents and suppliers.
• Exceptional attention to detail and accuracy across documentation, compliance and marketing materials.
• Strong organisational skills to manage competing priorities and meet deadlines in a fast-paced environment.
• A proactive approach with sound judgement and the confidence to take ownership from start to finish.

Responsibilities

• Overseeing the end-to-end delivery of property marketing campaigns, coordinating photography, floorplans, copywriting and marketing collateral.
• Managing listing launches across property portals, ensuring accuracy, consistency and timely publication.
• Acting as a key point of contact for vendors, providing proactive communication, campaign updates and reporting.
• Overseeing sales administration and compliance, ensuring documentation is accurate and all requirements are met.
• Coordinating signboards, open-for-inspection schedules and key management to support seamless campaign delivery.
• Managing contract processing, sold confirmations and settlement updates.
• Overseeing auction and settlement preparations, including collateral, key handovers and client gifts.
• Preparing appraisal documentation, marketing schedules and campaign proposals.
• Liaising with buyers’ advocates and editorial contacts to secure off-market exposure and property features.
• Maintaining and analysing sales data to support reporting, campaign insights and business planning.

Skills

Real estate administration

Interpersonal communication

Attention to detail

Organizational skills

Proactive ownership

Office software proficiency

Tools

Microsoft Office

Job description

WHITEFOX Bayside is seeking an experienced Sales Coordinator to take ownership of sales administration and campaign coordination in a full-time role. Based in Brighton village, Melbourne, you will support listing-to-settlement processes and deliver exceptional vendor experiences.

You will thrive in a fast-paced, collaborative environment, managing competing priorities and driving campaigns smoothly. The role requires initiative, judgement and a strong real estate administration background within