Sales Coordinator & Proposals Specialist

PAN Software; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

PAN Software is seeking a highly organised Sales Administrator to support our New Business team in Melbourne. This role focuses on moving opportunities, generating leads, and delivering a superior customer experience.

You will handle proposals, quotes, contracts, and CRM data, while coordinating demonstrations and tender submissions. If you enjoy speaking with people and want a path into software sales, apply now.

Qualifications

• Experience in sales support or internal sales roles is required.
• Ability to manage multiple tasks with strong organisational skills.
• Excellent communication and phone presence.
• Familiarity with CRM systems and tender coordination is a plus.

Responsibilities

• Prepare proposals and quotations.
• Create and maintain opportunities within HubSpot CRM.
• Schedule meetings for the New Business Manager.
• Prepare contracts and supporting documentation.
• Manage sales documentation and templates.
• Qualify inbound enquiries and book demonstrations.
• Follow up marketing campaigns and maintain prospect databases.
• Conduct target research and generate weekly pipeline reports.
• Assist with tender submissions and coordinate documentation.
• Coordinate trade shows and conferences and prepare promotional materials.

Skills

Internal Sales

Customer Service

Business Development Support

Tender coordination

Software or SaaS experience

People skills

Tools

HubSpot CRM

Microsoft Office Suite

Job description

PAN Software is seeking a highly organised Sales Administrator to support our New Business team in Melbourne. This role focuses on moving opportunities, generating leads, and delivering a superior customer experience.

You will handle proposals, quotes, contracts, and CRM data, while coordinating demonstrations and tender submissions. If you enjoy speaking with people and want a path into software sales, apply now.