Sales and Contract Administrator

Autolift Garage Doors Pty Ltd; Sydney; On-site; AUD 60,000 - 85,000; Full time

Job summary

Autolift Garage Doors Pty Ltd in Sydney is seeking a Sales and Contracts Administrator to keep the sales engine running. You will support the sales team with administration, data hygiene and coordination to move opportunities into the pipeline.

Key duties include handling inbound enquiries, maintaining CRM data, preparing quotes and contracts, and ensuring accurate, timely documentation to drive early-stage deal flow and customer satisfaction.

Qualifications

• 1–3 years in sales administration or sales support.
• Experience in the building industry.
• Strong organisation and attention to detail.
• Confident using a CRM (Salesforce or HubSpot) and MS Office or Google Workspace.
• Experience in construction or B2B manufacturing.
• Able to draft basic drawings or work with a drafts person.
• Prior contracts administrator experience on customer side.
• Residential and commercial building experience.
• Familiarity with sales engagement or reporting tools.
• Exposure to B2B sales cycles.

Responsibilities

• Front-end deal flow: Respond to inbound enquiries, qualify leads and connect the sales team for discovery meetings ensuring proper requirements communication.
• Pipeline support: Create and update leads, contacts and opportunities in the CRM, drawing package support, and keep deal data accurate and current
• Outbound support: Assist with prospecting by coordinating structured and data driven market scans, list building and follow-up campaigns
• Sales documentation: Prepare quotes, proposals, drawing packages, contracts and order forms, and coordinate approvals
• Installation Handover: ensure completed jobs are warrantied, customer satisfaction is conducted, and the site is logged for maintenance contract follow up.
• Reporting: Produce regular pipeline, activity and forecast reports for the team.
• Process improvement: Identify and fix bottlenecks in the sales process, and maintain templates and playbooks

Skills

Sales admin

Sales support

Commercial role

CRM experience

Tools

Salesforce

HubSpot

Microsoft Office

Job description

The Sales and Contracts Administrator keeps the sales engine running. They support the sales team with administration, data hygiene and coordination, and help drive early-stage deal flow by qualifying leads, preparing drawing packages, booking meetings and moving opportunities smoothly into the pipeline.

Key Responsibilities

• Front-end deal flow: Respond to inbound enquiries, qualify leads and connect the sales team for discovery meetings ensuring proper requirements communication.
• Pipeline support: Create and update leads, contacts and opportunities in the CRM, drawing package support, and keep deal data accurate and current
• Outbound support: Assist with prospecting by coordinating structured and data driven market scans, list building and follow-up campaigns
• Sales documentation: Prepare quotes, proposals, drawing packages, contracts and order forms, and coordinate approvals
• Installation Handover: ensure completed jobs are warrantied, customer satisfaction is conducted, and the site is logged for maintenance contract follow up.
• Reporting: Produce regular pipeline, activity and forecast reports for the team.
• Process improvement: Identify and fix bottlenecks in the sales process, and maintain templates and playbooks

Skills and Experience

• 1–3 years in sales administration, sales support or a similar commercial role
• Experience in the building industry
• Strong organisation and attention to detail, with the ability to juggle competing priorities
• Confident using a CRM (e.g. Salesforce, HubSpot) and Microsoft Office or Google Workspace
• Experience in construction or B2B manufacturing
• Able to draft/prepare basic drawings or leverage drafts person for more advanced requirements
• Prior experience as a contracts administrator on the customer side of our business
• Both residential and commercial building experience
• Familiarity with sales engagement or reporting tools
• Exposure to B2B sales cycles

Personal Attributes

• Proactive and takes ownership
• Comfortable working at pace and following up persistently
• Team player who is motivated by helping others win
• Data-minded, with a commitment to accuracy