Safety Administrator

BlueStar Global Logistics; Melbourne; On-site; AUD 60,000 - 85,000; Full time

Job summary

Bluestar Global Logistics is seeking a Safety Administrator to support Safety and Compliance in Melbourne. You will manage safety records, assist with incident reporting, inductions and documentation to uphold high workplace health and safety standards.

This role requires strong organisation, attention to detail, and proactive problem-solving in a fast-paced transport environment. Join a private, Australian family-owned company investing in people, processes and systems as part of a business

Qualifications

• Previous experience in an administrative role, ideally within safety, transport, logistics or a similar industry.
• Strong organisational and time management skills.
• Excellent attention to detail and accurate record-keeping abilities.
• Strong written and verbal communication skills.
• Confidence using Microsoft Office and administrative systems.
• The ability to manage competing priorities and meet deadlines.
• A proactive approach to problem-solving and continuous improvement.
• The ability to work independently while contributing to a team environment.

Responsibilities

• Provide day-to-day administrative support to the Safety and Compliance team.
• Maintain and update safety documentation, registers, policies and procedures.
• Assist with incident, accident and near-miss reporting, including maintaining records and tracking follow-up actions.
• Coordinate safety inductions, training records, licences and competency documentation.
• Assist with the preparation and distribution of safety communications and toolbox talks.
• Monitor compliance documentation, certificates and expiry dates.
• Assist with internal audits, workplace inspections and risk assessment documentation.
• Maintain accurate records relating to workplace health and safety.
• Follow up outstanding safety actions and ensure documentation is completed within required timeframes.
• Liaise with employees, managers, contractors and other stakeholders regarding safety-related matters.

Skills

Administrative experience

Safety knowledge

Transport and logistics

Time management

Attention to detail

Communication skills

Problem solving

Team collaboration

Tools

Microsoft Office

Administrative systems

Job description

Bluestar Global Logistics is a private Australian family-owned national company specialising in interstate/intrastate transport, warehousing and global distribution. Our ethos of Integrity, Honesty and Trust shape our decisions and dictate the relationship we have with our customers.

Bluestar Global Logistics is investing significantly in our people, processes and systems as part of our business transformation.

About the Role

We are seeking a proactive and organised Safety Administrator to join our team at Bluestar Global Logistics. This role will provide administrative support to our Safety and Compliance functions, helping ensure our operations maintain high safety standards and meet relevant workplace health and safety requirements.

The ideal candidate will have strong attention to detail, excellent organisational skills and the ability to manage multiple priorities in a fast-paced transport and logistics environment.

Key Responsibilities

• Provide day-to-day administrative support to the Safety and Compliance team.
• Maintain and update safety documentation, registers, policies and procedures.
• Assist with incident, accident and near-miss reporting, including maintaining records and tracking follow-up actions.
• Coordinate safety inductions, training records, licences and competency documentation.
• Assist with the preparation and distribution of safety communications and toolbox talks.
• Monitor compliance documentation, certificates and expiry dates.
• Assist with internal audits, workplace inspections and risk assessment documentation.
• Maintain accurate records relating to workplace health and safety.
• Follow up outstanding safety actions and ensure documentation is completed within required timeframes.
• Liaise with employees, managers, contractors and other stakeholders regarding safety-related matters.

About You

To be successful in this role, you will have:

• Previous experience in an administrative role, ideally within safety, transport, logistics or a similar industry.
• Strong organisational and time management skills.
• Excellent attention to detail and accurate record-keeping abilities.
• Strong written and verbal communication skills.
• Confidence using Microsoft Office and administrative systems.
• The ability to manage competing priorities and meet deadlines.
• A proactive approach to problem-solving and continuous improvement.
• The ability to work independently while contributing to a team environment.