Administration Officer – Compliance & Transport

Sands Fridge Lines; City Of Kalamunda; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Weekly pay

Full-time employment

Career development and advancement

Mentoring from experienced industry

EAP

Free onsite parking

Supportive team environment

Family-owned WA business culture

Job summary

Sands Fridge Lines in Forrestfield, WA, is hiring an Administration Officer – Compliance & Transport. This entry-level role supports the Compliance and Operations teams to ensure transport activities stay compliant with industry standards and company procedures.

You will gain exposure to driver management, safety systems, audits, and heavy vehicle accreditation processes in a growing Western Australian logistics business that values accuracy, organisation, and professional development.

Qualifications

• This role suits a highly organised individual developing a career in compliance, transport, logistics, safety, or administration.
• Strong attention to detail and organised approach are essential.
• Good communication and ability to manage deadlines and priorities.
• Familiarity with MS Office applications and compliance basics is desirable.

Responsibilities

• Maintain accurate compliance records, databases, and documentation.
• Assist with Heavy Vehicle Accreditation (HVA) requirements and record management.
• Monitor driver licences, inductions, medicals, and training records.
• Support fatigue management compliance processes.
• Assist with internal and external audits and document preparation.
• Review and update policies, procedures, and SOPs.
• Prepare regular compliance and operational reports.
• Support driver onboarding, inductions, and compliance training activities.
• Liaise with drivers and operations staff on compliance requirements.

Skills

Attention to detail

Organisational skills

Communication skills

Prioritisation

Problem solving

Teamwork

Safety mindset

Education

Business Administration

Transport & Logistics

Workplace Health & Safety

Compliance

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Why Join Sands Fridge Lines?

At Sands Fridge Lines, our people are at the heart of our success. We are committed to creating an environment where employees are supported, valued, and encouraged to grow.

What We Offer

• Competitive salary package.


• Weekly pay.


• Secure, full-time employment.


• Career development and advancement opportunities.


• Hands-on training and mentoring from experienced industry professionals.


• Exposure to transport compliance and safety systems within a large logistics operation.


• Employee Assistance Program (EAP).


• Free onsite parking.


• A supportive and collaborative team environment.


• A long-established, family-owned Western Australian business culture.


• The opportunity to build a rewarding career within a growing industry.

Why This Role Matters

Transport compliance and safety play a critical role in keeping our drivers, customers, and communities safe. This position provides an excellent pathway into the transport and logistics industry while allowing you to make a genuine contribution to a business that moves essential goods throughout Western Australia every day.

Location: Forrestfield, WA
Employment Type: Permanent Full-Time
Company: Sands Fridge Lines

Launch Your Career in Transport Compliance with a WA Industry Leader

Are you looking to build a long-term career in transport, compliance, safety, and logistics administration?

Sands Fridge Lines is seeking a motivated and detail-oriented Administration Officer – Compliance & Transport to join our team in Forrestfield. This is an excellent opportunity for an entry-level administrator or recent graduate who is eager to develop their skills within one of Western Australia's most respected refrigerated transport and logistics businesses.

With more than 40 years of industry experience, Sands Fridge Lines has built a reputation for reliability, safety, and exceptional customer service. As we continue to grow, we are looking for someone who is passionate about accuracy, organisation, compliance, and supporting the safe operation of a large transport network.

About the Role

As the Administration Officer – Compliance & Transport, you will provide administrative support to our Compliance and Operations teams, helping ensure our transport activities remain compliant with industry standards, accreditation requirements, and company procedures.

This role is ideal for someone who enjoys working with systems, documentation, reporting, and people. You'll gain exposure to transport compliance, driver management, safety systems, training records, audits, and heavy vehicle accreditation processes while being supported by experienced industry professionals.

You will work closely with drivers, supervisors, fleet personnel, operational managers, and external stakeholders to help maintain the high standards that Sands Fridge Lines is known for.

Key Areas of Focus

• Main Roads WA Heavy Vehicle Accreditation (HVA)


• Fatigue Management compliance


• Driver licensing and qualification records


• Training and competency documentation


• Transport safety administration


• Compliance reporting and audits


• Continuous improvement initiatives


• Fleet and operational compliance support

Key Responsibilities

Reporting to the Compliance and Operations Team, your responsibilities will include:

• Maintaining accurate compliance records, databases, and documentation.


• Assisting with Heavy Vehicle Accreditation (HVA) requirements and record management.


• Monitoring driver licences, inductions, medicals, training records, and other compliance-related documentation.


• Supporting fatigue management compliance processes.


• Assisting with internal audits and preparing documentation for external audits.


• Reviewing and updating policies, procedures, forms, and standard operating procedures.


• Preparing regular compliance and operational reports.


• Recording, tracking, and assisting with incident investigations and corrective actions.


• Supporting driver onboarding, inductions, and compliance training activities.


• Liaising with drivers and operational staff regarding compliance requirements.


• Providing administrative assistance across compliance, safety, and transport operations.


• Assisting with continuous improvement initiatives to strengthen safety and compliance outcomes.


• Ensuring company records are maintained in accordance with legislative and business requirements.

About You

This role would suit a highly organised individual who is looking to develop a career in compliance, transport, logistics, safety, or administration.

We Are Looking For Someone With:

• Excellent attention to detail and strong organisational skills.


• Confidence using Microsoft Office applications, particularly Excel, Outlook, and Word.


• Strong written and verbal communication skills.


• The ability to prioritise tasks and manage competing deadlines.


• A proactive attitude and willingness to learn.


• Professional presentation and a positive team-focused approach.


• Strong problem-solving and analytical skills.


• A commitment to safety, compliance, and continuous improvement.

Desirable but Not Essential

• Previous administration experience.


• Experience within transport, logistics, warehousing, or distribution.


• Knowledge of Heavy Vehicle Accreditation (HVA) requirements.


• Understanding of Fatigue Management and Chain of Responsibility (CoR) principles.


• Exposure to workplace safety, quality systems, or compliance frameworks.


• Qualifications in Business Administration, Transport & Logistics, Workplace Health & Safety, Compliance, or a related field.

Full training will be provided to the successful candidate.