Rostering & Resourcing Coordinator (Grade 3), Medical Workforce

Barwon Health; Geelong; On-site; AUD 95,000 - 120,000; Full time

Benefits offered by this job

Excellent working conditions

Staff wellbeing program

24/7 Employee Assistance Program

Professional development opportunities

Salary packaging benefits

Living expenses cap $9,010

Meals and entertainment cap $2,650

Job summary

Barwon Health is seeking a Rostering & Resourcing Coordinator (Grade 3) to lead end-to-end rostering for Junior Medical Staff and contribute to workforce strategy.

The role collaborates with clinical directors and heads of units, ensuring compliant roster development and optimal workforce utilisation within the VIC enterprise framework.

Qualifications

• Experience in workforce coordination within healthcare or medical workforce.
• Strong knowledge of enterprise agreements and payroll processes.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and stakeholder management skills.

Responsibilities

• Manage day-to-day rostering and shift coverage for Junior Medical Staff.
• Prepare and coordinate rosters, leave, relievers, and locums within allocated resources.
• Approve timesheets and liaise with Payroll and Medical Workforce teams.
• Participate in after-hours on-call roster and address staffing issues.

Skills

Workforce coordination

Rostering

Enterprise agreements

Payroll processes

Leave management

Stakeholder management

Job description

Rostering & Resourcing Coordinator (Grade 3), Medical Workforce

Job Category - Administration - Human Resources

• Enhance your career with the largest regional healthcare service in Victoria
• Delivering high-level, end-to-end operational management rostering for Junior Medical Staff
• Permanent full-time (80 hours per fortnight with access to ADO’s) 5 weeks annual leave and salary packaging

Employment Type - Permanent Full Time

Hours per fortnight - 80

Job Category - Administration - Human Resources

Req Id - 9540

About The Role

This role encompasses high-level, end-to-end operational management and continuous improvement of safe and effective rostering for Junior Medical Staff across the organisation. You will be a part of the strategic direction for roster development in collaboration with clinical directors and heads of units.

Key Responsibilities

• Manage the day-to-day operations, rostering, and shift coverage of Junior Medical Staff, ensuring compliance with the VIC DiT Enterprise Agreement and continuity of service delivery.
• Prepare, maintain, and coordinate medical workforce rosters, including leave management, roster changes, and effective utilisation of relievers and locums within allocated resources.
• Approve Junior Medical Staff timesheets and collaborate with Payroll, Medical Workforce, and Workforce Remuneration teams to ensure accurate and efficient employment and payroll processes.
• Participate in the after-hours medical workforce on-call roster, applying strong problem-solving and escalation skills to address staffing issues and maintain operational requirements.

What We’re Looking For

• Demonstrated experience in workforce coordination, rostering, and operational management within a healthcare or medical workforce environment.
• Strong knowledge and understanding of enterprise agreements, payroll processes, leave management, and workforce compliance requirements.
• Proven ability to manage competing priorities, solve problems effectively, and respond to staffing issues in a fast-paced operational setting.
• Highly developed communication and stakeholder management skills, with the ability to work collaboratively across multidisciplinary teams and build effective working relationships.

Position Description

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

Barwon Health Staff Benefits

• Excellent working conditions and a strong sense of job satisfaction
• A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
• Extensive professional development opportunities
• Attractive salary packaging benefits
• Living expenses capped at $9,010
• Meals and entertainment capped at $2,650

Diversity and Inclusion

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child Safety

We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards: About Child Safe Standards | Victorian Government (www.vic.gov.au)

Additional Information

If you need adjustments to participate in the recruitment process, please contact us at ***email_hidden***

All Appointments Are Subject To

• Satisfactory Police Record Check
• Immunisation Status Clearance
• Working with Children Check (if applicable)

Application closing date: 27 September 2026

Internal Applicants

If you are currently employed at Barwon Health, please ensure you sign in via the employee login on the external careers page or access the careers cage through One Point (intranet) before applying.

Shortlisting may commence prior to the closing date - early applications are encouraged.

Barwon Health does not accept unsolicited resumes from recruitment agencies. Candidates must apply directly through the official recruitment portal.