Medical Office Administrator

Women's; Melbourne; On-site; AUD 83,600 - 92,400; Full time

Benefits offered by this job

$11,660 in salary packaging benefits

Onsite childcare and breastfeeding rooms

Five weeks annual leave

Job summary

A leading women's health hospital in Melbourne is seeking a Medical Office Administrator to provide essential support to the medical workforce team. The role involves managing recruitment, rostering, and administrative tasks to ensure efficient operations in a vital healthcare setting. Ideal candidates should have experience in medical administration, excellent organizational skills, and a commitment to supporting a diverse and inclusive environment. Benefits include salary packaging and generous leave options.

Qualifications

• Experience working with medical administration preferred.
• High level of organizational skills with attention to detail.
• Experience with recruitment and appointment processes.

Responsibilities

• Support recruitment processes for medical staff.
• Manage rostering, leave, and timesheet approvals.
• Prepare daily work and salary schedules.

Skills

Medical administration experience

Managing and rostering medical staff

Organizational skills

Interpersonal skills

Computer literacy

Tools

MS Office

HRIS systems

Job description

Join to apply for the Medical Office Administrator role at The Royal Women's Hospital

Ongoing, Full-Time position – with a monthly ADO

Parkville location with multiple public transport options

$83,600 - $92,400 + salary packaging + super + 5 weeks annual leave

Located in Melbourne on the traditional lands of the Wurundjeri people of the Kulin Nation, the Royal Women’s Hospital is Australia's first and leading specialist hospital for women and newborns. We offer expertise in maternity services, neonatal care, gynaecology, assisted reproduction, women’s health and cancer services. We advocate for women’s health in areas that have long been overlooked or stigmatised, including abortion, endometriosis, family violence, female genital mutilation, menopause, women’s mental health, sexual assault and substance use in pregnancy.

About our team

The Medical Workforce Unit provides workforce support to Medical Services at the Women’s Hospital. The Women’s has over 340 Senior Medical Staff, 165 EFT of Junior Medical Staff in rotational positions and a significant cohort of Honorary appointments to ensure that we continue to lead in maternity services and the care of newborn babies, gynaecology, assisted reproduction, women’s health and cancer services.

Our major areas of focus are recruitment and retention, orientation and induction, rostering, credentialing, leave management, assistance with budget forecasting and workforce planning for all Medical Staff.

About the role

This is a key position within the Medical Workforce providing support to the Manager Medical Workforce to deliver a customer focused service to both Senior & Junior Medical Staff at the Women’s, as well as key internal and external customers.

The role is responsible for ensuring:

• Services are appropriately delivered pertaining to the recruitment, appointment & credentialing of medical staff employed at the Women’s;
• Rostering, leave management and timesheet review & approval for the staff in the medical departments assigned to this role.

Key administrative tasks relating to the portfolio to be assigned to this role are:

• Overseeing the recruitment processes for medical staff, including keeping a log of all pending appointments;
• Ensuring the governance of selection & appointment for medical staff is in line with the applicable policies and procedures in place at the Women’s;
• Credentialing and Scope of Practice;
• Preparation of Senior Medical Staff "Daily Work Schedules" & "Salary Schedules" which are important elements of the SMS Employment Contract;
• Rostering, leave management, timesheet review & approval for medical departments assigned to this role;
• Maintenance of Senior Medical Staff Craft Group Agreements where applicable;
• Assistance with applicable Policy and Procedures.

We work closely with the Chief Medical Officer, Medical Clinical Directors, Medical Unit Heads, People Culture and Wellbeing, Finance and Payroll.

About you

To be successful in this role you'll bring with you:

• Experience working with medical administration preferred;
• Previous experience with managing and rostering medical staff, incorporating managing daily duty rosters, including leave management and unplanned absences highly desirable;
• Experience with Recruitment and Appointment processes pertaining to Medical Staff;
• High level of organisational skills with attention to detail and flexibility to manage the unexpected;
• Highly developed interpersonal skills, including customer service and stakeholder relationship management;
• Understanding of awards and contracts and the ability to identify areas to be escalated;
• High level of computer literacy with a range of applications including MS Office, Email, Internet and HRIS systems.

Benefits

• $11,660 in salary packaging benefits, for living expenses, meals and holiday accommodation;
• A suite of wellness initiatives designed to support you, including discounted financial, lifestyle and health options, and a comprehensive wellbeing program;
• Public transport options at our doorstep and end of journey facilities for cyclists;
• Onsite childcare centre and breastfeeding rooms;
• Mentoring, learning and career development opportunities;
• Five weeks annual leave, 17.5% leave loading, monthly ADO's and purchased leave options.

Inclusion and belonging

The Women’s celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, physically, linguistically, culturally and/or gender diverse, and people of any age to apply for our roles. We are committed to gender equity principles, and our people have an awareness of and sensitive approach to violence against women and family violence matters. We are proudly Breastfeeding Association accredited.

If you feel this role is right for you we warmly invite you to apply, and encourage early application. All appointments are made subject to a satisfactory National Police Check, a Working with Children Check and three COVID-19 vaccinations, and may include a range of additional vaccinations including influenza, as required by the Department of Health. If you need assistance or require any reasonable adjustments to fully participate in the application or interview process, you are welcome to reach out to the contact person listed.

For more information, please view the PD for this role.

For enquiries, contact Kym Truong, Manager – Medical Workforce Unit – [e-mail]

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries

Hospitals and Health Care