Administration Officer

West Gippsland Healthcare Group; Warragul; On-site; AUD 45,000 - 63,000; Full time

Benefits offered by this job

Flexible working arrangements

Employee assistance program

Salary packaging

Free Parking

Job summary

West Gippsland Healthcare Group – Warragul VIC is seeking a Medical Workforce Administration Officer to join the Medical Services Division. The role covers rostering, recruitment, onboarding, staff records, payroll and compliance, plus coordinating onsite accommodation.

This on-site position offers either part-time or full-time hours up to 76 hours per fortnight, with a focus on confidentiality and accurate record keeping within a small team.

Qualifications

• Proven administrative support experience in a health or corporate setting.
• Strong Microsoft Office skills and attention to detail.
• Demonstrated ability to manage confidential information.
• Excellent written and verbal communication and customer service.

Responsibilities

• Provide administrative support across medical workforce operations including rostering, recruitment, onboarding, staff records, payroll and compliance.
• Coordinate onsite accommodation bookings and cleaning schedules.
• Support day-to-day operations and ensure documentation is accurate and up to date.

Skills

Administrative support

Microsoft Office

Confidentiality

Communication

Education

Business Administration qualification

Tools

HRIS systems

Job description

West Gippsland Healthcare Group – Warragul VIC

Medical Workforce Administration Officer

Permanent Part-Time or Full-Time position/s

(possibility of multiple positions - negotiable hours up to 76 hours per fortnight)

Health and Allied Services, Managers and Administrative Workers EA - Management & Administrative Officers Grade 3 Level 1 ($39.18 per hour)

The Medical Workforce Team is seeking an organised, proactive and enthusiastic Administration Officer to join our team supporting the Medical Services Division.

This varied role provides administrative support across medical workforce operations, including rostering, recruitment, onboarding, staff records, payroll and compliance activities. The position also plays a key role in coordinating onsite accommodation, including bookings, cleaning schedules.

This position is on site based at the Warragul Hospital site. Further information is contained within the Position Description.

We are looking for someone who can manage competing priorities, communicate professionally and work both independently and as part of a small team.

Our preferred candidate will have:

• Demonstrated administrative support experience and sound Microsoft Office skills.
• A strong commitment to confidentiality, accurate record keeping and attention to detail.
• Excellent organisation, written and verbal communication, and customer service skills.

The following experience/qualifications would be considered advantageous:

• Previous experience in Medical Workforce or Human Resources department
• Qualification in Business Administration (or similar).
• Experience working in a hospital or healthcare environment

IMPORTANT:

Some roles in the healthcare sector are required to be vaccinated annually for Influenza (unless a valid exemption applies). Evidence of vaccination (or exemption) will be required to be provided prior to commencement.

About our organisation

The West Gippsland Healthcare Group is a customer focused health organisation providing acute medical and surgical, obstetric, emergency, residential care and community health services to 45,000 people in the rural, urban residential, agricultural and industrial areas located within the Baw Baw Shire and beyond. The administrative headquarters are located at West Gippsland Hospital in Warragul, approximately 100kms east of Melbourne.

West Gippsland Healthcare Group staff benefits include:

• Flexible working arrangements
• Access to employee assistance program
• Salary packaging
• Free Parking

Working with us

All appointments with the West Gippsland Healthcare Group are subject to the satisfactory return of professional reference checks, a National Police Record Clearance and a current Employee Working with Children Check. All employees must hold current entitlement to work within Australia. A six-month probationary period applies to all new appointments.

Further information is contained in the Position Description.

Applications close: 19 November 2026* (applications may close earlier)

* Applications will be reviewed as they are received. This position will remain open for a minimum of fourteen (14) days for externally advertised positions from the date of advertisement and may close earlier than the listed closing date if a suitable candidate/s are identified.

As an inclusive employer, committed to improving diversity and equity in our workforce, we encourage applications from all parts of our community, including Aboriginal and Torres Strait Islander people, people from culturally diverse backgrounds, LGBTI people, and people with lived experience of disability.

As a Child Safe organisation, West Gippsland Healthcare Group promotes the safety, wellbeing and inclusion of all children, including those with disability.