Rostering & Resourcing Coordinator (Grade 3), Medical Workforce

Barwon Health; Australia; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Excellent working conditions

Wellbeing program

Professional development

Salary packaging

Living expenses cap

Job summary

Barwon Health in Victoria is seeking an experienced roster and operations coordinator to lead end-to-end rostering for Junior Medical Staff. You will work within the organisational strategy to develop rosters that ensure safety, continuity, and efficient use of resources across the service.

The role focuses on managing day-to-day rostering, leave, relievers and locums, aligning with the VIC DiT Enterprise Agreement, and collaborating with clinical directors and unit heads.

Qualifications

• Demonstrated experience in workforce coordination, rostering, and operational management within a healthcare or medical workforce environment.
• Strong knowledge and understanding of enterprise agreements, payroll processes, leave management, and workforce compliance requirements.
• Proven ability to manage competing priorities, solve problems effectively, and respond to staffing issues in a fast-paced operational setting.
• Highly developed communication and stakeholder management skills, with the ability to work collaboratively across multidisciplinary teams and build effective working relationships.

Responsibilities

• Manage the day-to-day operations, rostering, and shift coverage of Junior Medical Staff, ensuring compliance with the VIC DiT Enterprise Agreement and continuity of service delivery.
• Prepare, maintain, and coordinate medical workforce rosters, including leave management, roster changes, and effective utilisation of relievers and locums within allocated resources.
• Approve Junior Medical Staff timesheets and collaborate with Payroll, Medical Workforce, and Workforce Remuneration teams to ensure accurate and efficient employment and payroll processes.
• Participate in the after-hours medical workforce on-call roster, applying strong problem-solving and escalation skills to address staffing issues and maintain operational requirements.

Skills

Roster coordination

Operational management

Stakeholder management

Communication

Tools

Payroll systems

Leave management systems

Job description

• Enhance your career with the largest regional healthcare service in Victoria
• Delivering high-level, end-to-end operational management rostering for Junior Medical Staff
• Permanent full-time (80 hours per fortnight with access to ADO’s) 5 weeks annual leave and salary packaging

About the role

This role encompasses high-level, end-to-end operational management and continuous improvement of safe and effective rostering for Junior Medical Staff across the organisation.

You will be a part of the strategic direction for roster development in collaboration with clinical directors and heads of units.

Key Responsibilities

• Manage the day-to-day operations, rostering, and shift coverage of Junior Medical Staff, ensuring compliance with the VIC DiT Enterprise Agreement and continuity of service delivery.
• Prepare, maintain, and coordinate medical workforce rosters, including leave management, roster changes, and effective utilisation of relievers and locums within allocated resources.
• Approve Junior Medical Staff timesheets and collaborate with Payroll, Medical Workforce, and Workforce Remuneration teams to ensure accurate and efficient employment and payroll processes.
• Participate in the after-hours medical workforce on-call roster, applying strong problem-solving and escalation skills to address staffing issues and maintain operational requirements.

What we’re looking for

• Demonstrated experience in workforce coordination, rostering, and operational management within a healthcare or medical workforce environment.
• Strong knowledge and understanding of enterprise agreements, payroll processes, leave management, and workforce compliance requirements.
• Proven ability to manage competing priorities, solve problems effectively, and respond to staffing issues in a fast-paced operational setting.
• Highly developed communication and stakeholder management skills, with the ability to work collaboratively across multidisciplinary teams and build effective working relationships.

Position Description

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

Barwon Health staff benefits

• Excellent working conditions and a strong sense of job satisfaction
• A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
• Extensive professional development opportunities
• Attractive salary packaging benefits
• Living expenses capped at $9,010
• Meals and entertainment capped at $2,650

Diversity and Inclusion

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child Safety

We are strongly committed to the safety and wellbeing of all children and young people. For further information on the Victorian Government’s Child Safe Standards: About Child Safe Standards | Victorian Government (www.vic.gov.au)

Additional information

All appointments are subject to:

• Satisfactory Police Record Check
• Immunisation Status Clearance
• Working with Children Check (if applicable)