Payroll & Rostering Systems Team Leader

The Royal Melbourne Hospital; City of Melbourne; On-site; AUD 170,000 - 210,000; Full time

Benefits offered by this job

Meaningful Work

Career Growth

Supportive Culture

Job summary

The Royal Melbourne Hospital in Parkville, VIC, is seeking a Workforce Management Systems Team Leader to guide a specialist group that supports rostering technology across RMH. You will help optimise RosterOn and support the transition to Optima, while coordinating with Payroll Systems & Technology and stakeholders in Payroll, People & Culture, Digital and operations.

We are looking for an experienced professional with leadership in workforce management, strong knowledge of rostering platforms,

Qualifications

• You are a workforce management professional with leadership in rostering or scheduling systems.
• You know RosterOn, Optima or similar platforms and how to upgrade or transform systems.
• You can balance policy, compliance, and operational needs with strong stakeholder influence.

Responsibilities

• Lead and develop a specialist workforce management systems team.
• Manage and optimise the RosterOn platform.
• Support strategic planning and preparation for future Optima implementation.
• Oversee system enhancements, upgrades and governance activities.
• Ensure workforce management systems support policy and industrial compliance requirements.
• Drive continuous improvement and automation opportunities.
• Lead stakeholder engagement, training and change adoption initiatives.
• Support workforce planning and operational rostering outcomes through technology solutions.

Skills

Leadership

Workforce management

Rostering systems

RosterOn

Optima

Stakeholder engagement

Communication

Problem solving

Change management

Tools

RosterOn

Optima

Job description

The Royal Melbourne Hospital – Parkville VIC

Join the Royal Melbourne Hospital as a Workforce Management Systems Team Leader and help shape a newly redesigned workforce management capability.

Reporting to the Head of Payroll Systems & Technology, you'll lead a specialist team supporting workforce management and rostering technology across RMH. This newly created role will help optimise our current RosterOn platform while supporting the transition to future workforce management solutions, including Optima.

Working across Payroll, People & Culture, Digital and operational teams, you'll play a key role in strengthening systems, processes and technology that support effective workforce planning and rostering across a large and complex healthcare environment.

Key responsibilities

• Lead and develop a specialist workforce management systems team.
• Manage and optimise the RosterOn platform.
• Support strategic planning and preparation for future Optima implementation.
• Oversee system enhancements, upgrades and governance activities.
• Ensure workforce management systems support policy and industrial compliance requirements.
• Drive continuous improvement and automation opportunities.
• Lead stakeholder engagement, training and change adoption initiatives.
• Support workforce planning and operational rostering outcomes through technology solutions.

About You

You are an experienced workforce management professional who understands how technology, compliance and operational needs come together in a complex environment.

You will bring:

• Leadership experience across workforce management, rostering or scheduling systems
• Strong knowledge of RosterOn, Optima or equivalent platforms
• Understanding of award-driven rostering and workforce scheduling
• Experience delivering system upgrades, implementations or transformation
• Strong stakeholder engagement, communication and influencing skills
• A demonstrated focus on team leadership, development and performance
• Strong analytical, problem-solving and decision-making skills
• Ability to balance strategic priorities with operational service delivery

Benefits of Working at RMH

• Meaningful Work
  Make a real difference in the lives of patients, families and our community.
• Career Growth
  Access learning, development, and diverse career opportunities.
• Supportive Culture & Belonging
  Join in a diverse and values-led organisation built on kindness, collaboration and inclusion.
• Innovation
  Help shape the future of healthcare through research, technology and new models of care.
• World-Class Excellence
  Work alongside leading healthcare professionals at one of Australia's premier public hospitals, within the Parkville Precinct—one of the world's leading biomedical and research precincts.
• Enjoy great employee benefits
  Salary packaging of up to $12,000 tax free and generous leave entitlements, including additional annual leave and a monthly accrued day off for eligible full‑time staff (role/EBA dependent).
• Work in the Parkville Precinct
  Work in the Parkville precinct with excellent public transport, onsite parking options and access to staff health services.

Our Commitment

We acknowledge the Traditional Owners of the lands on which we work and are committed to a culturally safe environment for Aboriginal and Torres Strait Islander peoples.

RMH is a child safe organisation, committed to upholding the rights, safety, and wellbeing of children and young people in line with the Child Safe Standards.

As a leader in healthcare, we are dedicated to fostering a culture of equity, inclusion, and belonging. We encourage people of all backgrounds, identities, and abilities to apply and will provide adjustments to support equitable participation.

Interviews may commence as applications are received. Early applications are encouraged as the role may close once filled.