Property Administrator

CBRE; Canberra; On-site; AUD 60,000 - 90,000; Full time

Job summary

CBRE is seeking a diligent tenancy and lease administration assistant to support the financial performance of a landmark retail asset in Canberra. You will maintain accurate tenancy schedules, process billing, and assist with lessee reporting.

You will work closely with the Retail Manager and centre teams, applying strong attention to detail, Excel proficiency, and clear communication to ensure timely data updates, compliance, and effective stakeholder engagement.

Qualifications

• Experience in retail property administration or related commercial environments.
• Strong accuracy with financial and lease data.
• Clear written and verbal communication with stakeholders.

Responsibilities

• Maintain accurate tenancy schedules, lease records and system information within required timeframes.
• Administer tenant billings, ad hoc charges, credits, concessions and rent in line with lease terms.
• Manage tenant ledger accounts, collect arrears, reconciliations and arrears reporting.
• Coordinate lease compliance information, including sales figures, insurance docs, bank guarantees, survey plans and records.
• Prepare timely property administration reports and support budgeting, forecasting, lease assignments and storage licences.
• Build collaborative relationships with retailers and centre teams while completing general office administration and compliance tasks.

Skills

Administration

Attention to detail

Communication skills

MS Office

Job description

Support the financial performance of a landmark retail asset

Own accurate lease, billing and tenant account administration

Build trusted relationships with retailers and centre teams

Reporting to the Retail Manager, you will maintain accurate tenancy and tenant account information, coordinate key lease administration activities, and provide reliable property administration support. Your work will help the centre team meet financial, reporting, compliance, and service requirements.

Key responsibilities

• Maintain accurate tenancy schedules, lease records and system information, ensuring updates are completed within required timeframes.
• Administer tenant billings, ad hoc charges, credits, concessions, rebates and percentage rent in line with lease terms and approval requirements.
• Manage tenant ledger accounts, collect arrears, complete reconciliations, and prepare accurate arrears reporting.
• Coordinate lease compliance information, including sales figures, insurance documents, bank guarantees, survey plans and other required records.
• Prepare timely property administration reports and support centre budgeting, forecasting, lease assignments, variations and storage licences.
• Build collaborative relationships with retailers and centre teams while completing general office administration, secure reconciliations and compliance activities.

About you

• Administration experience, preferably within retail property or a related commercial environment.
• Strong accuracy and attention to detail, particularly when working with financial and lease information.
• Clear written and verbal communication skills and confidence working with a range of stakeholders.
• Competency across Microsoft Office, particularly Excel and Outlook.
• The ability to prioritise tasks, manage deadlines, and work independently.
• Experience managing tenant accounts or collecting tenancy rents is desirable.

So, What's In It For You?

• Genuine career progression opportunities within retail property, leasing and centre management
• Flexibility and freedom to show initiative and make a measurable commercial impact
• A range of educational, financial, lifestyle, health and wellbeing benefits and programs, corporate partnerships and discounts, CBRE Cares Foundation, competitive leave offerings and paid volunteer days.
• Join our networking groups, committees and programs including BE@CBRE, Women in Property, NextGen, Pacific DEI Employee Groups, Fee-Earning Women @ CBRE, First Nations Employee Group, and more!

About Us

CBRE is the world's leading and largest commercial real estate services and investment firm; a growing and visionary organisation comprised of the best and brightest professionals. Creating the real estate solutions of tomorrow, so businesses and people thrive.

When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values of respect, integrity, service, and excellence.

At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.

We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.

We welcome and encourage First Nations People to apply.

If you are successful in progressing, you may be asked to complete a short video interview as part of the recruitment process.

The successful applicant will be required to undertake pre-employment background screening by our external third-party provider.

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.