Retail Centre Admin & Finance Lead

Dominant Music; Ballarat; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Great employee discounts off fitness, 

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Employee assistant program

Novated Lease for EV cars

Paid time off for volunteer work

Career Opportunities with Australia’s#

Premium offices

Job summary

JLL in Ballarat, VIC, is seeking an Administration Coordinator to lead the administrative backbone of a bustling retail centre. You will oversee front-of-house operations, reception, and complex lease administration, ensuring financial accuracy and compliance while partnering with the Centre Manager and Operations Manager for tenant relations and contract management.

The role emphasizes improving processes, mentoring team members, and delivering exceptional service to tenants and stakeholders in

Qualifications

• Proven experience in administration management within retail property management or similar operational environments.
• Strong financial management capabilities with experience overseeing rent rolls, lease administration, accounts payable/receivable and tenant billing.
• Advanced proficiency in Microsoft Excel and property management systems.
• Exceptional organizational and time management skills with multitasking and tight deadlines.
• Outstanding interpersonal and communication skills with tenants, vendors, clients and internal teams.

Responsibilities

• Lead front-of-house operations and reception management in the retail centre.
• Oversee comprehensive tenant and contractor record management across multiple systems.
• Manage monthly rent roll, rent reviews, arrears and recoverable costs.
• Direct accounts payable process including invoicing, POs and vendor payments.
• Own lease administration including expiries, notices and reconciliations.
• Draft and coordinate centre communications and newsletters.
• Ensure contract compliance and re-procurement alongside the Operations Manager.
• Maintain Centre Procedures Manual, archives and databases for reporting deadlines.
• Support marketing by coordinating centre promotions and visual inspections.

Skills

Administration leadership

Rent roll management

Accounts payable/receivable

Lease administration

Excel

Property management systems

Tenant relations

Leadership

Education

Bachelor's degree in business or related field

Tools

Property management software

Job description

JLL in Ballarat, VIC, is seeking an Administration Coordinator to lead the administrative backbone of a bustling retail centre. You will oversee front-of-house operations, reception, and complex lease administration, ensuring financial accuracy and compliance while partnering with the Centre Manager and Operations Manager for tenant relations and contract management.

The role emphasizes improving processes, mentoring team members, and delivering exceptional service to tenants and stakeholders in