Centre Administration & Operations Lead

Jones Lang LaSalle Incorporated; Ballarat; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Great employee discounts off fitness,

Private Health Insurance Discounts

Active Social Club

Novated Lease for EV cars

Paid time off for volunteer work

Career Opportunities with Australia’s

Job summary

Jones Lang LaSalle Incorporated in Ballarat is seeking an Administration Coordinator to lead the administrative backbone of a busy retail centre. You’ll oversee reception, office operations, lease administration, and financial reporting, partnering with the Centre Manager to ensure accurate documentation and compliant processes.

This role offers the chance to drive process improvements, mentor teammates, manage vendor and tenant relations, and maintain centre databases.

Qualifications

• Experience in administration management within retail property or similar operational environments.
• Strong financial management capabilities including rent rolls, lease administration, and vendor billing.
• Advanced proficiency in Excel and property management systems for accurate reporting.

Responsibilities

• Lead front-of-house operations and reception management with service excellence.
• Oversee tenant and contractor record management across multiple systems with accuracy.
• Manage end-to-end monthly rent roll, rent reviews, arrears, and recoverable costs.

Skills

Front-of-house leadership

Tenant relations

Financial reporting

Organization skills

Communication

Strategic thinking

Leadership

Compliance awareness

Problem solving

Tools

Excel

Property management systems

Job description

Jones Lang LaSalle Incorporated in Ballarat is seeking an Administration Coordinator to lead the administrative backbone of a busy retail centre. You’ll oversee reception, office operations, lease administration, and financial reporting, partnering with the Centre Manager to ensure accurate documentation and compliant processes.

This role offers the chance to drive process improvements, mentor teammates, manage vendor and tenant relations, and maintain centre databases.