Reporting & Compliance Lead – On-Site with Parking

BGIS, High Profile Market Environment; Melbourne; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Free Onsite Parking

Flexible start and finish times

Job summary

BGIS is seeking an experienced Reporting & Compliance Manager for a high-profile precinct in Melbourne's north. You will monitor contract performance, maintain compliance records, and provide clear site reporting to the client and BGIS team.

This client-facing role emphasizes relationship-building with stakeholders at all levels and acting as the contract's organised hub to support managers and engineers in their core work.

Qualifications

• Background in reporting and compliance, ideally within facilities management or an outsourced services environment.
• Experience in contract administration and database management.
• Experience developing and reporting on complex KPIs, and interpreting property, facilities and financial information.
• Experience with CMMS platforms.
• Sound budgeting, forecasting and financial monitoring skills.
• Excellent written and verbal communication skills, with confidence engaging clients at all levels.
• A diligent, organised and methodical approach, with the ability to prioritise work to tight deadlines.
• Proficiency in Word, Excel and PowerPoint.
• Tertiary qualifications in Property, Commerce, Business or a related discipline.
• Experience in a helpdesk environment.
• Experience supporting or developing a small team.
• Experience in high-profile or high-activity operational sites.

Responsibilities

• Monitor and report on subcontractor performance and contract KPIs through the CMMS.
• Prepare monthly, quarterly and annual performance reports in line with the KPI regime.
• Report weekly on planned maintenance status, aged jobs and work in progress.
• Check the accuracy of CMMS data, including asset registers and maintenance history.
• Collate and report on subcontractor compliance, including HSEQ plans, insurances, inductions and statutory requirements.
• Manage contractor and vendor databases and the specialist third-party vendor contract file.
• Communicate warranty, defect liability and compliance issues to the team.
• Support tendering, tender reviews and subcontractor maintenance plans.
• Prepare account statements and invoicing for approval and contribute to budget development.
• Take minutes at client and contractor meetings and support equipment testing events.
• Build strong relationships with the client, subcontractors and the BGIS team.

Skills

Reporting & compliance

Contract administration

Database management

KPIs reporting

CMMS platforms

Budgeting forecasting

Financial monitoring

Client communication

Organised approach

MS Office

Helpdesk experience

Small team support

High-profile sites

Education

Property or Commerce degree

Tools

CMMS

Job description

BGIS is seeking an experienced Reporting & Compliance Manager for a high-profile precinct in Melbourne's north. You will monitor contract performance, maintain compliance records, and provide clear site reporting to the client and BGIS team.

This client-facing role emphasizes relationship-building with stakeholders at all levels and acting as the contract's organised hub to support managers and engineers in their core work.