Remote Executive & Team Virtual Assistant

20four7va; Sydney; Remote; AUD 40,000 - 65,000; Full time

Benefits offered by this job

Competitive rates

Weekly payments

Free training and upskilling

Constant support and guidance

Vibrant community

Job summary

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, focusing on developed markets including Australia. The Business Support VA will provide executive assistance to the Founder & CEO while supporting vendor and administrative operations.

The ideal candidate is proactive, organized, discreet, and able to work in a deadline-driven, multi-project environment with high standards for data integrity and confidentiality.

Qualifications

• 3 years of Executive Assistant or Administrative Assistant experience strongly preferred.
• Experience supporting a CEO, founder, or senior executive strongly preferred.
• Airtable experience required.
• Strong Microsoft 365 / Outlook experience required.
• Vendor or supplier research experience strongly preferred.
• Strong data-entry and administrative skills required.
• SharePoint and Trello experience preferred.
• Social media scheduling experience is a plus.

Responsibilities

• Manage the CEO’s Outlook calendar, scheduling, rescheduling, time zones, and travel time.
• Prepare meeting briefs, agendas, and relevant background information.
• Coordinate travel arrangements and itineraries.
• Organize expense receipts and supporting documentation.
• Track deadlines, appointments, speaking engagements, and certifications.
• Help keep priorities and follow-ups organized.
• Maintain project, team, vendor, and pipeline information in Airtable.
• Perform recurring data entry, cleanup, and record maintenance.
• Update project statuses and maintain accurate information after meetings and calls.
• Pull basic reports and views for deadlines, tasks, and pipeline activity.
• Set up Trello boards for new projects and organize client documents in SharePoint.
• Support registration lists, attendee information, and other event-related data entry.
• Organize shared files, contact lists, and company records.
• Prepare documents, PDFs, and e-signature requests.
• Maintain consistent filing and naming conventions.
• Assist with scheduling social posts and maintaining the content calendar.
• Organize video and marketing files.
• Support additional administrative tasks as business needs evolve.

Skills

Executive support

Calendar management

Microsoft 365

Outlook

Airtable

SharePoint

Trello

Google Docs/Sheets

PowerPoint

Canva

Data entry

Vendor research

Proofreading

English communication

Tools

Airtable

SharePoint

Trello

Microsoft 365 / Outlook

Google Docs / Sheets

Canva / PowerPoint

E-Signature Platforms

Job description

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, focusing on developed markets including Australia. The Business Support VA will provide executive assistance to the Founder & CEO while supporting vendor and administrative operations.

The ideal candidate is proactive, organized, discreet, and able to work in a deadline-driven, multi-project environment with high standards for data integrity and confidentiality.