Remote Exec & Project Admin VA – Meetings & Docs

20four7va; Sydney; Remote; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Weekly payments

Free training and upskilling

Supportive community

Job summary

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a focus on developed markets including the US, UK, Canada, and Australia. The Business Support VA will provide executive assistance, project administration, meeting support, and back-office services for a Texas-based contractor.

The ideal candidate is proactive, highly organized, and detail-oriented, with strong English written skills. Construction experience is a plus but not required.

Qualifications

• Experience in executive, administrative, or back-office support required.
• Strong data-entry and documentation skills required.
• Calendar and meeting-management experience required.
• Professional note-taking and follow-up experience preferred.
• Strong written English required.

Responsibilities

• Manage calendars, appointments, reminders, and upcoming priorities.
• Attend virtual meetings and take detailed organized notes.
• Track action items, commitments, and follow-ups from meetings.
• Help ensure deadlines and responsibilities do not fall through the cracks.
• Schedule meetings, appointments, and routine communications.
• Keep the owner informed of upcoming priorities.

Skills

Executive support

Data entry

Calendar management

Note taking

English proficiency

Executive/project support

Construction experience (plus)

Tools

Microsoft Office / Google Workspace

Calendar & Email Platforms

Virtual Meeting Platforms

AI / Meeting Note-Taking Tools

Project Tracking / Data Entry Systems

Job description

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a focus on developed markets including the US, UK, Canada, and Australia. The Business Support VA will provide executive assistance, project administration, meeting support, and back-office services for a Texas-based contractor.

The ideal candidate is proactive, highly organized, and detail-oriented, with strong English written skills. Construction experience is a plus but not required.