Remote Administrative & Operations Virtual Assistant

Stom Crafts; Australia; Remote; AUD 55,000 - 75,000; Full time

Job summary

Australia-Based Residential Construction Company is seeking a General Admin Virtual Assistant to support daily operations from home. This full-time remote role focuses on organisation, bookkeeping, and improving business systems for international clients.

You will manage schedules, handle invoices in Xero/QuickBooks, maintain project files, update Wunderbuild/Asana/ClickUp, and assist with newsletters and social media content, helping the team operate efficiently.

Qualifications

• Minimum 3–4 years of Virtual Assistant or Operations experience.
• Experience supporting Australian, UK, or US clients.
• Strong administration and organisational skills.
• Experience with bookkeeping and financial administration.
• Proficiency in Xero or QuickBooks.
• Experience using MS Office 365 and Google Workspace.
• Familiarity with Asana, ClickUp, or similar PM software.
• Canva for social/content creation.
• Excellent written and spoken English.
• Ability to work independently from home.
• Stable long-term opportunity.

Responsibilities

• Manage daily inboxes, calendars, appointments, and scheduling.
• Organise digital documents and project files.
• Update project information in Wunderbuild, Asana, ClickUp, and Google Workspace.
• Support communication with subcontractors, suppliers, and clients.
• Create and improve business systems, workflows, and SOPs.
• Draft emails, templates, and business documents.
• Maintain accurate CRM records.
• Process invoices and manage accounts payable and receivable.
• Monitor budgets and supplier payments.
• Schedule and publish social media content.
• Create simple graphics using Canva.
• Assist with newsletters and email marketing campaigns.
• Identify opportunities to improve efficiency using automation.

Job description

Australia-Based Residential Construction Company is seeking a General Admin Virtual Assistant to support daily operations from home. This full-time remote role focuses on organisation, bookkeeping, and improving business systems for international clients.

You will manage schedules, handle invoices in Xero/QuickBooks, maintain project files, update Wunderbuild/Asana/ClickUp, and assist with newsletters and social media content, helping the team operate efficiently.