Remote Document Version Control Assistant

Hrstalentsolutions; Hervey Bay; Remote; AUD 59,000 - 62,000; Full time

Job summary

Hrstalentsolutions is seeking a File Version Control Assistant to help manage our online document library. You will compare version details, check naming rules, and record which file is approved for routine use, following a supplied source of truth.

This is an introductory records job with strict adherence to retention and review processes. The role supports remote work and requires you to follow documented procedures, identify mismatches, and escalate when the source of truth is unclear.

Qualifications

• Careful eye and patience for repetitive checks.
• Experience with office administration, electronic filing, or customer service is helpful but not mandatory.
• Training will cover the employer's file structure, naming conventions, permissions, and escalation path.

Responsibilities

• Compare assigned digital files with an approved version list or change notice.
• Identify names, dates, categories, and links that need correction.
• Update permitted metadata in a web-based document system.
• Keep the approved file associated with the right team or customer record.
• Flag duplicate names and uncertain version histories.
• Note changes made and the source used to support them.
• Protect access to material that is intended for a limited group.
• Route content questions to the document owner instead of rewriting them.

Skills

Office administration

Electronic filing

Customer service

Tools

Spreadsheet

Job description

Hrstalentsolutions is seeking a File Version Control Assistant to help manage our online document library. You will compare version details, check naming rules, and record which file is approved for routine use, following a supplied source of truth.

This is an introductory records job with strict adherence to retention and review processes. The role supports remote work and requires you to follow documented procedures, identify mismatches, and escalate when the source of truth is unclear.