Remote Document Version Controller

HRS Talent Solutions; Hervey Bay; Remote; AUD 59,000 - 62,000; Full time

Job summary

HRS Talent Solutions is seeking a dedicated Office Document Control Assistant for remote full-time work in Australia. The role focuses on maintaining an accurate document library by verifying versions, metadata, and access controls, following a supplied source of truth, and ensuring colleagues can locate the correct documents.

Responsibilities include comparing documents to approved lists, updating metadata, flagging discrepancies, and coordinating with document owners.

Qualifications

• Attention to detail and patience for repetitive checks.
• Experience with office administration, electronic filing, or customer service is helpful but not mandatory.
• Training will cover the employer's file structure, naming conventions, permissions, and escalation path.
• Able to work with online folders and a simple spreadsheet, learn a new interface, and write an understandable note when a discrepancy appears.
• No records-management certification is expected.

Responsibilities

• Compare assigned digital files with an approved version list or change notice.
• Identify names, dates, categories, and links that need correction.
• Update permitted metadata in a web-based document system.
• Keep the approved file associated with the right team or customer record.
• Flag duplicate names and uncertain version histories.
• Note changes made and the source used to support them.
• Protect access to material that is intended for a limited group.
• Route content questions to the document owner instead of rewriting them.

Skills

Attention to detail

Patience for repetitive checks

Tools

Spreadsheet

Document management system

Job description

HRS Talent Solutions is seeking a dedicated Office Document Control Assistant for remote full-time work in Australia. The role focuses on maintaining an accurate document library by verifying versions, metadata, and access controls, following a supplied source of truth, and ensuring colleagues can locate the correct documents.

Responsibilities include comparing documents to approved lists, updating metadata, flagging discrepancies, and coordinating with document owners.