Remote Construction Project Coordinator

Placements24; Newlands; Hybrid; AUD 70,000 - 110,000; Full time

Job summary

Placements24 is seeking a highly organized Remote Construction Project Coordinator to support project management teams across locations. This fully remote role focuses on managing documentation, coordinating meetings, and tracking progress from a virtual setting.

You will liaise with clients, contractors, and internal teams, keeping records up to date and facilitating smooth project delivery. Strong organizational skills and remote-working experience are essential.

Qualifications

• Proven experience as a Construction Project Coordinator or similar administrative role in the construction industry.
• Exceptional organizational and time management skills, with the ability to manage multiple tasks simultaneously.
• Proficiency in project management software and collaboration tools (e.g., Procore, Asana, MS Teams).
• Strong written and verbal communication skills.
• Ability to work independently and proactively in a remote environment.

Responsibilities

• Manage and maintain all project documentation, including contracts, plans, permits, and reports, in a centralized digital system.
• Facilitate virtual project meetings, prepare agendas, and distribute minutes and action items.
• Track project timelines, milestones, and deliverables, providing regular status updates to project managers.
• Coordinate communication between project stakeholders, including clients, contractors, and internal teams.
• Assist in the preparation of project schedules, budgets, and progress reports.
• Handle administrative tasks such as processing invoices, tracking expenses, and managing correspondence.

Skills

Highly organized

Remote work

Excellent communication

Tools

Procore

Asana

MS Teams

Job description

About the Role

Our client is seeking a highly organized and proactive Remote Construction Project Coordinator to support project management teams across various locations. This fully remote role involves managing project documentation, facilitating communication, and tracking project progress from a virtual setting. You will play a key role in ensuring seamless project execution by maintaining organized records, coordinating virtual meetings, and supporting project managers with administrative and logistical tasks. The ideal candidate thrives in a remote work environment, possesses exceptional organizational skills, and has a strong understanding of construction project lifecycles, contributing to efficient project delivery from anywhere.

Key Responsibilities

• Manage and maintain all project documentation, including contracts, plans, permits, and reports, in a centralized digital system.
• Facilitate virtual project meetings, prepare agendas, and distribute minutes and action items.
• Track project timelines, milestones, and deliverables, providing regular status updates to project managers.
• Coordinate communication between project stakeholders, including clients, contractors, and internal teams.
• Assist in the preparation of project schedules, budgets, and progress reports.
• Handle administrative tasks such as processing invoices, tracking expenses, and managing correspondence.

Requirements

• Proven experience as a Construction Project Coordinator or similar administrative role in the construction industry.
• Exceptional organizational and time management skills, with the ability to manage multiple tasks simultaneously.
• Proficiency in project management software and collaboration tools (e.g., Procore, Asana, MS Teams).
• Strong written and verbal communication skills.
• Ability to work independently and proactively in a remote environment.

Benefits

• Competitive salary and benefits package.
• Fully remote work arrangement, offering flexibility and work-life balance.
• Opportunity to work with a dynamic and growing construction company.
• Access to modern digital tools and platforms.
• Continuous learning and professional development opportunities.