Construction Contract Administrator

Landscape LinkUP; City of Moreton Bay; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Great salary and incentives

Full-time Monday to Friday

Job summary

Landscape LinkUP is seeking a Construction Administration professional in Queensland to support contract processing, schedules and client engagement. The role involves maintaining contractual records, coordinating with the civil installation team and sub-contractors, and using Procore for contract management.

The successful candidate will have experience in contract administration, strong communication skills, and proficiency with Microsoft Office and Procore.

Qualifications

• Previous experience in Construction Administration and/or Contract Administration.
• Ability to communicate effectively with internal staff, contractors and management.
• Qualifications in a relevant industry to Civil Installation.
• Proficient with Microsoft Office and Excel.
• Experience with Procore is advantageous.

Responsibilities

• Perform all aspects of assigned contracts and purchase order processing including order entry data accuracy and variations.
• Assist Project Manager and Construction Management with schedules and client engagement.
• Maintain contractual records and documents per company policy.
• Liaise with onsite installation team, sub-contractors and office staff for best outcomes.
• Use Procore to schedule and maintain contracts and staff records.
• Monitor plant and equipment movement and maintenance.
• Complete administrative duties and follow up with sub-contractors and engineers.
• Ensure subcontracts are executed, delivered and closed per policies.
• Collate monthly cost reports and ensure accurate project allocations.

Skills

Communication

Time management

Attention to detail

Teamwork

Reading civil plans

Education

Civil/Construction admin background

Tools

Procore

Microsoft Excel

Microsoft Office

Job description

• Perform all aspects of assigned contracts, purchase order processing including accuracy of order entry data, contract funding, scope changes, contract amendments and variations, receipts and delivery schedules and legal requirements
• Assist Project Manager and Construction Management team with daily schedules, contractual and commercial requirements along with client engagement
• Compile and maintain all required contractual records and documents in accordance with company policy
• Effectively liaise with onsite civil installation team, sub-contractors and office staff to ensure best project outcomes
• Use Procore to schedule and maintain contracts and staff records
• Monitor the maintenance and movement of plant and equipment
• Perform administrative duties following up with sub-contractors, managers, and engineers
• Ensure that all subcontracts are executed, delivered, closed out and documented in accordance with Company commercial policies and guidelines
• Assist with collating monthly cost reports and ensure accurate project allocations
• Demonstrate flexibility, adaptability and ability to pivot from different tasks

Key Responsibilities

• Perform all aspects of assigned contracts, purchase order processing including accuracy of order entry data, contract funding, scope changes, contract amendments and variations, receipts and delivery schedules and legal requirements
• Assist Project Manager and Construction Management team with daily schedules, contractual and commercial requirements along with client engagement
• Compile and maintain all required contractual records and documents in accordance with company policy
• Effectively liaise with onsite civil installation team, sub-contractors and office staff to ensure best project outcomes
• Use Procore to schedule and maintain contracts and staff records
• Monitor the maintenance and movement of plant and equipment
• Perform administrative duties following up with sub-contractors, managers, and engineers
• Ensure that all subcontracts are executed, delivered, closed out and documented in accordance with Company commercial policies and guidelines
• Assist with collating monthly cost reports and ensure accurate project allocations
• Demonstrate flexibility, adaptability and ability to pivot from different tasks

About You

• Previous experience in Construction Administration and/or Contract Administration
• Demonstrate ability to communicate effectively with internal staff, contractors, and management team
• Qualifications and experience in a relevant or similar industry to Civil Installation
• Experienced with the use of Microsoft Office and proficient in Microsoft Excel
• Excellent attention to detail and high standard of quality
• Experience in relevant project management system such as Procore
• Proven ability to communicate effectively and professionally
• Ability to prioritise tasks independently and manage time effectively
• Capable of reading civil plans and drawings (advantageous but not essential)
• Ability to work autonomously and/or as part of a team

Benefits

• Opportunity for development and mentoring within a strong well-versed leadership team
• Great salary and incentives for the right candidate
• Full-time ongoing hours Monday to Friday, no weekends