Remote Availability & Scheduling Assistant

HRS Talent Solutions; Port Macquarie; Remote; AUD 37,000 - 39,000; Full time

Job summary

HRS Talent Solutions is seeking a remote Office Administration Scheduling Assistant. This role collects availability from customers, records responses in an online scheduling log, and highlights conflicts for the final scheduler to book accurately.

Daily tasks include sending availability requests, reading replies, entering dates and restrictions precisely, and flagging conflicts. You’ll follow the employer's contact rules, manage time zones, and keep the correct appointment record up to date.

Qualifications

• Customer service experience is helpful but not required.
• Ability to manage calendars and scheduling tasks accurately.
• Proven written communication skills.
• Comfort with remote work and online forms.

Responsibilities

• Send approved availability requests to customers.
• Read replies and enter offered dates and restrictions precisely.
• Check whether a proposed time is tentative or confirmed.
• Flag conflicts for the scheduler.
• Ask for clarification when time zones are unclear.
• Keep responses organized by appointment record.
• Update response trackers when availability changes.
• Close outreach tasks when scheduling is finalized.

Skills

Customer service

Written communication

Office administration

Job description

HRS Talent Solutions is seeking a remote Office Administration Scheduling Assistant. This role collects availability from customers, records responses in an online scheduling log, and highlights conflicts for the final scheduler to book accurately.

Daily tasks include sending availability requests, reading replies, entering dates and restrictions precisely, and flagging conflicts. You’ll follow the employer's contact rules, manage time zones, and keep the correct appointment record up to date.