Remote Availability Scheduler & Admin Support

Hrstalentsolutions; Port Macquarie; Remote; AUD 37,000 - 39,000; Full time

Job summary

Hrstalentsolutions is seeking a remote Availability Collection Assistant to gather participant availability, record responses in an online scheduling system, and flag conflicts for the final scheduler. This role emphasizes clear written communication and adherence to calendar rules.

Beginner-friendly with employer-provided training on calendar rules, scripts, and referral processes. Works remotely with flexible hours and standard email/web-calendar tools; strong attention to dates, time zones,

Qualifications

• Experience in customer service or office administration is useful but not required.

Responsibilities

• Send approved availability requests to contacts.
• Read replies and enter dates and restrictions precisely.
• Check if a proposed time is tentative or confirmed.
• Flag conflicts for the scheduler; do not resolve without authority.
• Ask for clarification when dates or time zones are unclear.
• Keep correspondence linked to the correct appointment record.
• Update a response tracker to show who has replied.
• Close outreach tasks when a participant declines further scheduling.

Skills

Customer Service

Office Administration

Written Communication

Time Zone Awareness

Tools

Email tools

Online calendars

Job description

Hrstalentsolutions is seeking a remote Availability Collection Assistant to gather participant availability, record responses in an online scheduling system, and flag conflicts for the final scheduler. This role emphasizes clear written communication and adherence to calendar rules.

Beginner-friendly with employer-provided training on calendar rules, scripts, and referral processes. Works remotely with flexible hours and standard email/web-calendar tools; strong attention to dates, time zones,