Remote Financial Administration

Agile Designer Homes; City of Melbourne; Hybrid; AUD 65,000 - 75,000; Full time

Job summary

Agile Designer Homes is seeking an Accounts & Office Administrator to manage the company’s finances with accuracy and timeliness in Xero. You will handle debtors and creditors, process invoices and progress claims, reconcile bank statements, and ensure compliance across financial records.

Beyond bookkeeping, you will provide light remote admin support, maintain digital records, and respond to calls and emails as a professional point of contact for project teams and suppliers.

Qualifications

• Experience in accounting administration or bookkeeping with formal study or certification.
• Hands-on Xero experience for invoicing, payables/receivables, and bank reconciliation.
• Experience in AR/AP, including debtor follow-up and supplier payments.
• Experience reconciling bank statements and preparing BAS statements.
• Payroll processing for a small team, including STP and superannuation.
• 2–3 years minimum in bookkeeping or accounts administration.
• Ability to handle confidential financial information.

Responsibilities

• Process supplier and subcontractor invoices; manage AP run and payments.
• Reconcile supplier statements and resolve discrepancies.
• Follow up on outstanding client payments and escalate overdue accounts.
• Issue client invoices and progress claims in Xero as directed.
• Process payroll for the small internal team via Xero.
• Reconcile bank statements and accounts in Xero regularly.
• Prepare quarterly BAS statements for review and lodgement.
• Order office and site supplies as needed.
• Answer calls and direct general email enquiries.
• Maintain organised digital records and systems.

Skills

Accounts payable

Accounts receivable

Bank reconciliation

Payroll processing

Invoicing

Xero

Financial reporting

Attention to detail

Education

Cert IV in Bookkeeping

Accounting qualification

Tools

Xero

Job description

The Accounts & Office Administrator is responsible for the accurate, timely administration of Agile Designer Homes' finances — managing debtors and creditors, processing invoices and progress claims, reconciling bank statements, and maintaining compliance across the company's financial records in Xero. This is primarily a bookkeeping and financial administration role, central to Agile Designer Homes' commitment to transparency and to keeping every project's numbers accurate and every supplier and client payment on track. Alongside financial administration, the role provides light remote administrative support — maintaining digital records and supplies, and acting as a professional point of contact for calls and enquiries.

Key responsibilities

• Process supplier and subcontractor invoices; manage the accounts payable run and payment scheduling
• Reconcile supplier statements and resolve discrepancies promptly
• Manage debtor follow-up — track outstanding client payments and elevate overdue accounts
• Issue client invoices and progress claims in Xero as instructed by the Project Manager
• Process payroll for the small internal team — wages, leave accrual/entitlements, and superannuation — via Xero each pay cycle
• Reconcile bank statements and accounts in Xero on a regular basis
• Compile and prepare quarterly BAS statements for review and lodgement
• Order office and site supplies, stationery, and equipment online as needed
• Answer and direct incoming calls and general email enquiries
• Maintain organised, up-to-date digital records and systems

About you

• Accounting administration, bookkeeping, or accounts-focused office experience, ideally with formal study or a qualification in accounting/bookkeeping (e.g. Cert IV in Bookkeeping/Accounting)
• Demonstrated hands‑on experience using Xero for invoicing, accounts payable/receivable, and bank reconciliation
• Proven experience managing accounts receivable and payable, including debtor follow‑up and supplier payment processing
• Experience reconciling bank statements and compiling/preparing BAS statements and other compliance reporting
• Experience processing payroll for a small team, including STP, superannuation, and leave entitlements
• Minimum 2–3 years' experience in a bookkeeping or accounts administration role
• Proven ability to manage multiple tasks, deadlines, and priorities with high attention to detail and accuracy
• Ability to handle confidential financial information appropriately
• Prior experience in the residential building or construction industry (desirable)
• Familiarity with domestic building contracts and progress claim structures (desirable)

About us

Agile Designer Homes is part of Agile Project Group Pty Ltd, a high-end building company committed to transparency and accuracy in project delivery and financial management.