Remote General Admin Virtual Assistant Job (Remote...

Stom Crafts; Australia; Remote; AUD 55,000 - 75,000; Full time

Job summary

Australia-Based Residential Construction Company is seeking a General Admin Virtual Assistant to support daily operations from home. This full-time remote role focuses on organisation, bookkeeping, and improving business systems for international clients.

You will manage schedules, handle invoices in Xero/QuickBooks, maintain project files, update Wunderbuild/Asana/ClickUp, and assist with newsletters and social media content, helping the team operate efficiently.

Qualifications

• Minimum 3–4 years of Virtual Assistant or Operations experience.
• Experience supporting Australian, UK, or US clients.
• Strong administration and organisational skills.
• Experience with bookkeeping and financial administration.
• Proficiency in Xero or QuickBooks.
• Experience using MS Office 365 and Google Workspace.
• Familiarity with Asana, ClickUp, or similar PM software.
• Canva for social/content creation.
• Excellent written and spoken English.
• Ability to work independently from home.
• Stable long-term opportunity.

Responsibilities

• Manage daily inboxes, calendars, appointments, and scheduling.
• Organise digital documents and project files.
• Update project information in Wunderbuild, Asana, ClickUp, and Google Workspace.
• Support communication with subcontractors, suppliers, and clients.
• Create and improve business systems, workflows, and SOPs.
• Draft emails, templates, and business documents.
• Maintain accurate CRM records.
• Process invoices and manage accounts payable and receivable.
• Monitor budgets and supplier payments.
• Schedule and publish social media content.
• Create simple graphics using Canva.
• Assist with newsletters and email marketing campaigns.
• Identify opportunities to improve efficiency using automation.

Job description

Company: Australia-Based Residential Construction Company (Hiring via Remote Team)

City: Remote (Company based in Australia)

Job Type: Full-time (40 hours per week)

Experience Level: Mid-Level (3–4+ years preferred)

Salary: Not stated

Deadline: Not stated

Status: Open

JOB OVERVIEW

A leading Australia-based residential builder is hiring a General Admin Virtual Assistant to support daily business operations from home.

This is a full-time remote opportunity for an experienced virtual assistant who enjoys organisation, communication, bookkeeping, and improving business systems.

The successful candidate will work closely with Australian residential construction businesses by managing administrative tasks, coordinating projects, updating business systems, handling financial administration, and supporting social media activities.

This role is much more than simple data entry. The employer is looking for someone who can think ahead, solve problems, improve workflows, and become a reliable long-term member of the business.

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You will manage schedules, organise digital files, maintain project information, communicate with clients and suppliers, assist with bookkeeping using Xero, and help maintain an organised business environment.

The position is ideal for experienced Virtual Assistants, Operations Assistants, Administrative Professionals, Executive Assistants, or Business Support Specialists who enjoy working independently while supporting international clients.

If you enjoy creating organised systems, learning new software, and helping businesses operate efficiently, this remote opportunity offers long-term career growth.

COMPANY OVERVIEW

This opportunity is with an Australia-based residential construction business that supports homeowners through residential building projects.

Companies within this industry rely on organised operations, efficient communication, and accurate project management to deliver successful construction projects.

Australian residential builders increasingly work with experienced remote professionals to manage administration, bookkeeping, customer communication, scheduling, and business operations.

These remote team members play an important role in keeping projects organised while allowing on-site teams to focus on construction work.

The company values long‑term relationships, proactive thinking, reliability, and continuous improvement.

They are looking for someone who enjoys supporting growing businesses and contributing to smoother daily operations.

JOB RESPONSIBILITIES

• Manage daily inboxes, calendars, appointments, and scheduling.
• Organise digital documents and project files.
• Update project information in systems such as Wunderbuild, Asana, ClickUp, and Google Workspace.
• Support communication with subcontractors, suppliers, and clients.
• Create and improve business systems, workflows, and standard operating procedures.
• Draft emails, templates, and business documents.
• Maintain accurate CRM records.
• Process invoices and manage accounts payable and receivable.
• Monitor budgets and supplier payments.
• Schedule and publish social media content.
• Create simple graphics using Canva.
• Assist with newsletters and email marketing campaigns.
• Identify opportunities to improve business efficiency using automation and digital tools.

JOB REQUIREMENTS

• Minimum 3–4 years of Virtual Assistant or Operations experience.
• Experience supporting Australian, United Kingdom, or United States clients is preferred.
• Strong administration and organisational skills.
• Experience with bookkeeping and financial administration.
• Good knowledge of Xero or QuickBooks.
• Experience using Microsoft Office 365 and Google Workspace.
• Familiarity with Asana, ClickUp, or similar project management software.
• Canva experience for creating social media content.
• Excellent written and spoken English.
• Strong attention to detail.
• Ability to work independently from home.
• Good time management and multitasking skills.
• Comfortable learning new software quickly.
• Experience with HubSpot, Wunderbuild, AI tools, or workflow automation is an advantage.
• Construction industry experience is helpful but not required.
• Stable long‑term opportunity.
• Work with Australian businesses.
• Exposure to modern business systems and software.
• Supportive and collaborative remote team.

INDUSTRY CONTEXT

The Australian residential construction industry continues to rely on skilled administrative professionals to keep projects organised and running efficiently.

As more companies adopt remote support teams, experienced Virtual Assistants are becoming an important part of daily business operations.

Working in this industry offers exposure to project management, finance, customer communication, and business operations.

It also provides opportunities to develop valuable skills that are transferable across many industries while enjoying the flexibility of remote work.

WORK ENVIRONMENT

This is a fully remote work-from‑home position with a professional and collaborative team.

The work environment focuses on communication, organisation, accountability, and continuous improvement.

Team members are trusted to manage their own workload, solve problems independently, and contribute ideas that improve business operations.

The role suits someone who enjoys structured work, learning new software, and supporting multiple business functions while working from home.

Working hours follow Australian business requirements, with a schedule of 7:00 AM to 3:30 PM Philippine Time.

SALARY AND SALARY INSIGHT

Salary: Salary not disclosed.

Although the salary has not been published, experienced Virtual Assistants supporting Australian businesses often receive competitive compensation based on experience, bookkeeping skills, software knowledge, and administrative expertise.

Candidates with experience in Xero, project management platforms, and operations support may have stronger earning potential in similar remote positions.

JOB STATUS

Open