Remote Administration Assistant — Expenditure & Program Support

Busy At Work; City of Brisbane; Hybrid; AUD 58,000 - 64,000; Full time

Benefits offered by this job

Above award salary

Extra annual leave

Bonus incentives

Training & development

Career progression

BUSY Benefits

Employee Assistance Program

Tools of the trade

Team collaboration

Job summary

The BUSY Group is seeking an Administration Assistant to support the Transition to Work program from our Brisbane office. You will manage participant-related expenditure, raise purchase orders, check receipts and maintain accurate records for compliant spending.

This full-time, fixed-term role runs until 30 June 2027 with hybrid work: home-based and weekly Upper Mt Gravatt office meetings. Competitive salary, extra leave and development opportunities await.

Qualifications

• Previous experience in an administration or operational support role.
• Strong attention to detail and confidence checking documentation for accuracy and completeness.
• Experience using spreadsheets, Microsoft Office and administrative systems.
• Ability to manage competing priorities and meet deadlines.
• Clear communication skills and a proactive approach to following up information.
• Understanding of employment services, government-funded programs or purchasing processes will be highly regarded.

Responsibilities

• Processing participant-related expenditure requests accurately and efficiently.
• Raising, tracking and following up purchase orders.
• Checking evidence, receipts, invoices and approvals to support compliant expenditure.
• Assisting with acquittal requirements and maintaining audit-ready records.
• Tracking expenditure by site, cohort and category to support operational oversight.
• Following up missing information and escalating delays or compliance risks to the operational team.
• Providing administrative support that enables frontline teams to focus on participant engagement and outcomes.

Skills

Administration experience

Attention to detail

Communication skills

Prioritisation

Tools

Microsoft Office

Spreadsheets

Job description

The BUSY Group is seeking an Administration Assistant to support the Transition to Work program from our Brisbane office. You will manage participant-related expenditure, raise purchase orders, check receipts and maintain accurate records for compliant spending.

This full-time, fixed-term role runs until 30 June 2027 with hybrid work: home-based and weekly Upper Mt Gravatt office meetings. Competitive salary, extra leave and development opportunities await.