AO4+ Executive Support Officer

Randstad; City of Brisbane; On-site; AUD 72,000 - 103,000; Full time

Benefits offered by this job

Retail discounts

Employee assistance program

Payslips via MyRandstad App

Weekly pay

Job summary

Randstad in Brisbane, Bowen Hills, QLD is seeking an experienced administrative professional to support the Senior Director of Programs. This full-time contract runs from September 2026 through to 30 June 2027, with extension opportunities.

You will manage executive diaries, prepare briefing materials, and coordinate business operations while safeguarding confidential information. The role requires excellent communication, strong Microsoft Office skills, and the ability to work autonomously or

Qualifications

• Proven experience delivering high-level executive support to senior executives within fast-paced public or corporate environments.
• Exceptional written and verbal communication skills, with demonstrated tact, diplomacy, and sound handling of confidential matters.
• Strong technical proficiency in Microsoft Office applications, database software, and digital records management practices.
• Excellent time management skills with a proven ability to prioritise competing deadlines, solve problems, and work autonomously as well as part of a collaborative team.
• Experience coordinating business support services, including administrative, financial, and HR activities.

Responsibilities

• Managing complex executive diaries, email accounts, meeting requests, and workflow tracking for the Senior Director.
• Preparing, organising, and distributing executive meeting documentation, agendas, briefing materials, and accurate minute taking.
• Coordinating general business operations, including basic financial and human resource administrative tasks, staff travel arrangements, and office supply management.
• Acting as a central liaison and key point of contact for internal leadership, project officers, external clients, and executive stakeholders.
• Assisting in the delivery and support of designated program and project management activities.
• Developing, implementing, and maintaining efficient, highly organised, and confidential office management practices and procedures.

Skills

Executive support

Time management

Written communication

Autonomous work

Tools

Microsoft Office

Database software

Digital records management

Job description

Working within a major corporate enterprise solutions branch, you will serve as the administrative backbone supporting the Senior Director of Programs. Located in Bowen Hills, QLD, this full-time contract runs from September 2026 through to 30 June 2027, with high potential for further extension. This position presents a fantastic opportunity to enable high-level executive decision-making, maintain confidential information flows, and keep strategic project delivery running efficiently across statewide initiatives.

Position Overview

• Managing complex executive diaries, email accounts, meeting requests, and workflow tracking for the Senior Director
• Preparing, organising, and distributing executive meeting documentation, agendas, briefing materials, and accurate minute taking
• Coordinating general business operations, including basic financial and human resource administrative tasks, staff travel arrangements, and office supply management
• Acting as a central liaison and key point of contact for internal leadership, project officers, external clients, and executive stakeholders
• Assisting in the delivery and support of designated program and project management activities
• Developing, implementing, and maintaining efficient, highly organised, and confidential office management practices and procedures

What will you need to be successful in this role

• Proven experience delivering high-level executive support to senior executives within fast-paced public or corporate environments
• Exceptional written and verbal communication skills, with demonstrated tact, diplomacy, and sound handling of confidential matters
• Strong technical proficiency in Microsoft Office applications, database software, and digital records management practices
• Excellent time management skills with a proven ability to prioritise competing deadlines, solve problems, and work autonomously as well as part of a collaborative team
• Experience coordinating business support services, including administrative, financial, and HR activities

What You'll Receive

• An attractive rate of $63.50 per hour + superannuation
• Prime Bowen Hills, QLD location with full-time hours (38-40 hours per week)
• Start date confirmed for 21 September 2026 running through to 30 June 2027, with extension opportunities
• Seamless interview and onboarding process with direct support from your Randstad consultant
• Key exposure to large-scale, enterprise-level public sector programs and strategic corporate operations

Why work with Randstad?

• A dedicated consultant as a point of contact
• Discounts at retailers like David Jones, Myer & JB HiFi, Rebel Sport, Woolworths, Hoyts cinemas and many more.
• A free Employee Assistance Program which will provide you and your family with access to professional support services.
• Access to your payslips at the click of a button via our MyRandstad App.
• A weekly pay cycle which gives you access to your wages sooner rather than later.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.