Receptionist Workplace Coordinator- Onsite- Flexible Hours

Experian Asia Pacific; North Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Experian Asia Pacific is seeking a Receptionist Workplace Coordinator to guard a welcoming, organized office and ensure a smooth day-to-day experience for staff and visitors. This site-based role requires professional presentation, strong organisation, and a service-focused mindset to support colleagues and external partners.

You will oversee front-of-house operations, visitor registration, mail handling, and office services, helping to maintain a safe, efficient, and inviting workplace across

Qualifications

• Pride in presentation and maintaining a high quality office environment.
• Proactive and self-motivated, able to identify tasks and act without direction.
• Service mindset to support staff and enhance their experience.
• Highly organised with strong attention to detail.
• Excellent communication and professional demeanor.

Responsibilities

• Reception & Front of House: maintain a visible, professional front-of-house presence during business hours.
• Welcome visitors and manage reception, calls, and guest flow.
• Manage visitor processes: registration, sign-in, badges, passes, host notifications, and security compliance.
• Oversee mail and courier services: receiving, distributing, scanning, and dispatching items.
• Maintain reception records and logs for operational efficiency and compliance.
• Ensure a professional, welcoming office environment across reception, meeting rooms, kitchens, and common areas.
• Conduct workplace inspections and opening/closing checks to keep spaces clean and functional.
• Create a positive workplace experience promoting wellbeing and pride.
• Monitor workplace utilisation and coordinate replenishment of supplies.

Skills

Pride in presentation

Proactive

Service oriented

Highly organised

Strong communication

Job description

Company Description

Experian is a global data and technology company, powering opportunities for people and businesses around the world. We help to redefine lending practices, uncover and prevent fraud, simplify healthcare, create marketing solutions, and gain deeper insights into the automotive market, all using our unique combination of data, analytics and software. We also assist millions of people to realize their financial goals and help them save time and money.

Company Description

Experian is a global data and technology company, powering opportunities for people and businesses around the world. We help to redefine lending practices, uncover and prevent fraud, simplify healthcare, create marketing solutions, and gain deeper insights into the automotive market, all using our unique combination of data, analytics and software. We also assist millions of people to realize their financial goals and help them save time and money.

We operate across a range of markets, from financial services to healthcare, automotive, agribusiness, insurance, and many more industry segments.

We invest in people and new advanced technologies to unlock the power of data. As a FTSE 100 Index company listed on the London Stock Exchange (EXPN), we have a team of 22,500 people across 32 countries. Our corporate headquarters are in Dublin, Ireland. Learn more at experianplc.com.

Job Description

The Receptionist Workplace Coordinator plays a critical role in creating a welcoming, organised, and high-performing workplace. This is a site based role and the position is responsible for the day-to-day presentation, functionality, and overall office experience.

With a strong focus on workplace pride, the role proactively maintains a professional, clean, and inviting environment supporting both employees and visitors.

Reporting to the Workplace Operations Manager, we ask that you have a service-first mindset to ensure the office operates seamlessly and delivers an exceptional workplace experience.

What You’ll Need To Bring To The Party

• Pride in presentation – takes ownership of maintaining a high quality office environment
• Proactive & self-motivated – identifies what needs to be done and acts without direction
• Service oriented mindset – genuinely motivated to support staff and enhance their experience
• Highly organised with strong attention to detail
• Strong communication skills and professional manner

What You’ll Be Doing

• Reception & Front of House
• Maintain a visible and professional front-of-house presence during main business hours.
• Deliver a professional and welcoming front-of-house experience, serving as the first contact for visitors, employees, and external partners while managing reception and incoming calls.
• Manage all visitor processes, including registration, sign-in procedures, visitor badges, temporary access passes, host notifications, and compliance with security requirements.
• Oversee mail and courier services, including receiving, distributing, scanning, and dispatching correspondence, packages, and deliveries.
• Maintain accurate reception records and administrative controls, including visitor logs and related documentation, ensuring operational efficiency and adherence to workplace standards.
  • Maintain a professional, welcoming, and well-presented office environment across reception, meeting rooms, kitchens, and common areas.
  • Conduct regular workplace inspections and daily opening/closing checks to ensure all spaces, furniture, equipment, lighting, and amenities are clean, functional, and ready for use.
  • Create a positive workplace experience that promotes employee wellbeing, engagement, and pride in the office.
  • Monitor workplace utilisation, standards, and office supplies, coordinating replenishment.
• Facilities, Hospitality & Executive Support
  • Support catering, hospitality, and event services for meetings, boardrooms, executive visits, and internal functions.
  • Prepare meeting rooms and support hybrid meetings through room setup, presentation readiness, and basic AV troubleshooting.
  • Be the primary point of contact for building management, contractors, vendors, and maintenance providers, ensuring timely resolution of issues.
  • Monitor workplace systems, security, access passes, printers, lockers, and office equipment to ensure smooth operations.
  • Support visiting executives and guests, ensuring a seamless and professional office experience.
• Administration, Compliance & Employee Support
  • Provide proactive daily support to employees, visitors, and team members, ensuring a high level of customer service.
  • Support onboarding and offboarding activities, including workspace preparation, equipment coordination, and access management.
  • Help with internal events, employee wellbeing projects, workplace communications, and administrative activities.
  • Maintain workplace records, purchase requisitions, invoices, supplier information, and shared administration inboxes.
  • Support health, safety, and security compliance, including emergency preparedness, incident reporting, Fire Warden and First Aid coordination, and adherence to workplace policies.

More about you

• Internal & external client focused, with good communication skills and fosters teamwork
• Adaptable to a changing environment
• Passion for working with people and administration
• Takes pride in their personal branding
• Recent business college graduate or looking to reenter the workforce, some flexibility available.
• You must have