Corporate Receptionist/Office Assistant

people2people; Melbourne; On-site; AUD 45,000 - 60,000; Full time

Benefits offered by this job

Early finish Friday 2:00pm

Job summary

People2People in Melbourne is seeking a proactive Receptionist/Office Assistant to manage front-of-house and the visitor experience, in a friendly, collaborative team environment.

You will answer and direct incoming calls, greet visitors (5–10 per day), coordinate visitor passes and sign-in, manage mail, assist with office purchases and invoices, and provide general administrative support across the business. This role offers real career growth and a positive, supportive culture.

Qualifications

• Proven experience in a receptionist or office administration role.
• Strong capability in Microsoft Office Suite, particularly Outlook and basic Excel.
• Demonstrated ability to learn internal systems and processes quickly.
• Professional presentation and confident engagement with stakeholders.

Responsibilities

• Manage front-of-house reception and visitor experience.
• Answer and direct incoming phone calls.
• Greet visitors and coordinate visitor passes.
• Manage incoming and outgoing mail.
• Coordinate office supplies and general amenities.
• Assist with office purchases and processing invoices.
• Provide general administrative support across the business.

Skills

Reception experience

MS Office

Outlook

Basic Excel

Stakeholder communication

Tools

Outlook

Excel (basic)

Job description

Enhance visitor experience by managing reception and coordinating access.

Utilise Microsoft Office skills to streamline office operations effectively.

Join a friendly team that values collaboration and offers genuine career growth.

About the organisation

Known for its strong culture, long-term career opportunities and commitment to sustainability, the business offers a collaborative and supportive environment where employees are encouraged to grow and develop their careers.

About the role

This standalone Receptionist/Office Assistant position is ideal for someone who is proactive, self-motivated, and enjoys taking ownership of their responsibilities. You will manage front-of-house reception and the visitor experience, answering and directing incoming phone calls, greeting approximately 5-10 visitors per day, and coordinating visitor passes and sign-in procedures. Your role will also include managing incoming and outgoing mail, coordinating office supplies, assisting with office purchases, processing invoices, and providing general administrative support across the business.

Key responsibilities

• Manage front-of-house reception and visitor experience
• Answer and direct incoming phone calls
• Greet visitors and coordinate visitor passes
• Manage incoming and outgoing mail
• Coordinate office supplies and general amenities
• Assist with office purchases and processing invoices
• Provide general administrative support across the business

Skills & experience

• Proven experience in a receptionist or office administration role
• Strong capability in Microsoft Office Suite, particularly Outlook and basic Excel
• Demonstrated ability to learn internal systems and processes quickly
• Professional presentation and confident engagement with stakeholders

What’s in it for you

• Large, established organisation with a friendly culture
• Genuine career growth and development opportunities
• Early finish every Friday at 2:00pm

Should you require reasonable adjustments throughout the recruitment process, we encourage you to make a request by phoning the above-mentioned recruitment consultant to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments.