Receptionist - Part-time (3 days per week)

Cushman & Wakefield; Melbourne; On-site; AUD 30,000 - 39,000; Part time

Job summary

Cushman & Wakefield is seeking a friendly, professional Receptionist for a part-time position (3 days per week) in Melbourne. You will be the face of the workplace, delivering warm, efficient service to visitors, clients, vendors and staff.

Responsibilities include greeting guests, managing calls, registering visitors, coordinating meeting rooms and events, and providing general administrative support. The role requires 2+ years in reception or hospitality, excellent communication, and

Qualifications

• 2+ years of reception, hospitality, and/or vendor coordination experience.
• 2 years of face-to-face customer interaction preferred.
• Excellent verbal and written communication with a pleasant phone voice.
• Strong organization and attention to detail.
• Able to work in a fast-paced, high-volume environment.
• Proficiency in Outlook, Word and Excel required.
• Positive attitude and ability to serve a diverse population.

Responsibilities

• Serve as the first point of contact for visitors, clients, vendors and employees.
• Greet, assist, and direct visitors to contacts or meeting locations.
• Manage incoming calls, screen inquiries, route calls, and take messages.
• Maintain visitor registrations, issue badges, and keep records.
• Coordinate meeting room bookings and workplace logistics.
• Support events, catering, and ad hoc workplace requests.
• Provide administrative support, including document handling and supply management.
• Liaise with building management, vendors and service providers.
• Ensure compliance with company policies, safety standards and security procedures.

Skills

Reception experience

Customer service

Communication

Organization

Fast-paced environment

Tools

Outlook

Word

Excel

Job description

Job Description Summary

We are seeking a friendly, professional, and highly organised Receptionist to be the face of our workplace and create an exceptional experience for every visitor. As the first point of contact, you will play a key role in delivering outstanding customer service, ensuring all guests, clients, vendors, and contractors are welcomed with warmth, professionalism, and efficiency.

Job Title

Receptionist - Part-time (3 days per week)

Job Description

About the role:

• Serve as the first point of contact for visitors, clients, vendors, and employees, ensuring a professional and welcoming experience.
• Greet, assist, and direct visitors to the appropriate contacts or meeting locations.
• Manage incoming calls, screen inquiries, route calls, and take detailed messages when required.
• Maintain visitor registration processes, issue visitor badges, and ensure accurate visitor records.
• Deliver an exceptional workplace and guest experience through professional customer service.
• Coordinate meeting room bookings, visitor arrangements, and workplace logistics.
• Support the planning and coordination of events, catering, and ad hoc workplace requests.
• Provide administrative support, including document handling, office coordination, and supply management.
• Maintain reception, conference rooms, and guest areas to a high professional standard.
• Coordinate facilities-related requests with building management, vendors, and service providers.
• Act as a liaison between clients, building management, and third-party vendors to resolve workplace issues.
• Provide travel and transportation assistance for visitors and employees as needed.
• Ensure compliance with company policies, safety standards, and security procedures.

About you:

• Minimum of 2 years of reception, hospitality, and/or vendor coordination experience
• 2 years of experience in face-to-face interaction with customers preferred
• A pleasant phone voice and excellent verbal and written communication skills a must
• Organization and attention to detail required
• Must be able to work in a fast paced, high volume environment
• Proven computer experience essential including proficiency in Outlook, Word and Excel required
• Ideal candidate must have a positive attitude and be comfortable in providing customer service to a diverse population

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion
• We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.INCO: “Cushman & Wakefield”