Workplace / Facilities Coordinator

Cushman & Wakefield; City of Melbourne; On-site; AUD 60,000 - 85,000; Full time

Job summary

Cushman & Wakefield is seeking a facilities and workplace operations coordinator in Melbourne. The role involves greeting visitors, managing security and badging, stocking supplies, and ensuring the office looks professional.

You will handle service tickets, perform basic repairs, coordinate moves, and assist with safety programs. You will also track budgets, process requisitions and invoices, and schedule work orders through the CMMS.

Qualifications

• High School Diploma or GED equivalent.
• Minimum 1 year in facilities, workplace operations or customer service.
• Experience reconciling budgets for day-to-day operations.
• Proficient in Microsoft Office and PowerPoint.
• Strong communication and liaison with multiple departments.

Responsibilities

• Greet visitors and manage security/badging.
• Stock and order office supplies; maintain office aesthetics.
• Handle internal service tickets; coordinate repairs and moves.
• Support safety programs and budget tracking; process requisitions.
• Schedule work orders via CMMS and liaise with property management.
• Coordinate and support Workplace Life events and vendor relationships.

Skills

Microsoft Office

PowerPoint

Budget reconciliation

Customer service

Vendor management

Interdepartmental liaison

Education

High School Diploma or GED

Tools

CMMS

Job description

Greeting visitors and security, badging; meeting coordination.

Stocking of supplies and office supply ordering; maintaining office aesthetics

Implementation of Workplace Programs and Operations (may include, but not limited to): handling internal service ticket system requests; general office repairs; furniture or internal office moves; coordinate and help facilitate safety programs; budget tracking and expenses - requisitions and purchase order processing & submission, invoice tracking, credit card expenses, departmental actuals, and accruals; monitoring space utilization and assigning work stations; new hire orientations; HR I9 processing, etc.

Helps facilitate, plan, and coordinate social events sponsored by Workday Life programs, i.e., Wellbeing, Giving and Doing, Belonging and Diversity, Benefits, and more.

Vendor relationship management is beneficial for the oversight of office-standard vendors such as coffee/snacks, office supplies, confidential shredding, first aid and plant maintenance, HVAC, and janitorial.

Will act as the liaison with property management on all building/site issues.

Serves as a liaison/support between Workplace and other departments, such as: Safety, Business Technology, Benefits, Workday Life/Employee Programs, People & Purpose, Legal & Compliance, Marketing, etc.

Schedule work orders via C&W’s CMMS to ensure timely completion

About you:

High School Diploma or GED equivalent

Minimum of 1 year of facilities, workplace operations and/or customer service/hospitality industry experience

Experience reconciling budgets for day-to-day workplace operations

High school diploma or GED

Experience with using Microsoft Office and various other types of office software and PowerPoint

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

Being part of a growing global company;

Career development and a promote from within culture;

An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.