Facility Coordinator (Facility Site Advisor)

Cushman & Wakefield; Melbourne; Sur place; AUD 60 000 - 80 000; Plein temps

Résumé du poste

Cushman & Wakefield in Melbourne is seeking a Facility Site Advisor to coordinate daily facilities operations and guest experience on-site. You will manage reception tasks, supplies, mail, and internal service requests while partnering with multiple teams to maintain a productive workplace.

The ideal candidate has hospitality-focused customer service experience, basic budget handling, and proficiency with MS Office and PowerPoint.

Qualifications

• High School Diploma or GED equivalent.
• Minimum of 1 year of facilities, workplace operations and/or customer service/hospitality industry experience.
• Experience reconciling budgets for day-to-day workplace operations.
• Experience with using Microsoft Office and PowerPoint.

Responsabilités

• Greeting visitors and security, badging; meeting coordination.
• Stocking of supplies and office supply ordering; maintaining office aesthetics.
• Mail - receiving, delivering, shipping out, etc.
• Implementation of Workplace Programs and Operations (may include: internal service tickets, repairs, furniture moves, safety programs, budget tracking, PO processing, invoicing, space utilization, HR I9 processing, etc.).
• Helps facilitate, plan, and coordinate social events sponsored by Workday Life programs.
• Vendor relationship management for office-standard vendors (coffee, supplies, shredding, first aid, HVAC, janitorial).
• Liaises with property management on building/site issues.
• Serves as liaison between Workplace and other departments (Safety, IT, Benefits, HR, Legal, Marketing).
• Schedule work orders via CMMS to ensure timely completion.

Connaissances

Facilities operations

Customer service

Budget reconciliation

Office software

Formation

High School Diploma or GED

Outils

Microsoft Office

PowerPoint

Description du poste

Job Title

Facility Coordinator (Facility Site Advisor)

Job Description Summary

The Facility Coordinator known on the account as Facility Site Advisor, is a key member of the Cushman & Wakefield onsite account team for the client. This individual shall provide a positive experience at the client’s offices, ensuring that employees feel well supported and productive.The Workplace/Facility Coordinator will provide tactical support related to workplace tools and processes to ensure the facility remains ready to receive employees each day. This individual will be the eyes and ears of the workplace, and the first line-of-response for all employee needs, partnering with cross functional teams to help take the employee experience to the next level in support of the client’s workplace priorities. The ideal candidate will be hospitality-focused, showcase a contagiouslypositive attitude and exceptional communication skills and can support facilities management and operations professionals in a faced-paced environment. We are looking for a collaborative, energetic self-starter who will thrive in situations where they can interact with and help people.

Job Description

About the role:

• Greeting visitors and security, badging; meeting coordination.
• Stocking of supplies and office supply ordering; maintaining office aesthetics
• Mail - receiving, delivering, shipping out, etc.
• Implementation of Workplace Programs and Operations (may include, but not limited to): handling internal service ticket system requests; general office repairs; furniture or internal office moves; coordinate and help facilitate safety programs; budget tracking and expenses - requisitions and purchase order processing & submission, invoice tracking, credit card expenses, departmental actuals, and accruals; monitoring space utilization and assigning work stations; new hire orientations; HR I9 processing, etc.
• Helps facilitate, plan, and coordinate social events sponsored by Workday Life programs, i.e., Wellbeing, Giving and Doing, Belonging and Diversity, Benefits, and more.
• Vendor relationship management is beneficial for the oversight of office-standard vendors such as coffee/snacks, office supplies, confidential shredding, first aid and plant maintenance, HVAC, and janitorial.
• Will act as the liaison with property management on all building/site issues.
• Serves as a liaison/support between Workplace and other departments, such as: Safety, Business Technology, Benefits, Workday Life/Employee Programs, People & Purpose, Legal & Compliance, Marketing, etc.
• Schedule work orders via C&W’s CMMS to ensure timely completion

About you:

• High School Diploma or GED equivalent
• Minimum of 1 year of facilities, workplace operations and/or customer service/hospitality industry experience
• Experience reconciling budgets for day-to-day workplace operations
• High school diploma or GED
• Experience with using Microsoft Office and various other types of office software and PowerPoint

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion
• We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

#S-Basic

As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.

INCO: “Cushman & Wakefield”