Receptionist / Office Administrator

Appoint; Brisbane; On-site; AUD 48,000 - 60,000; Full time

Job summary

Appoint is seeking a reliable Office Administrator/Receptionist to support daily operations in our Brisbane office. You will handle front-desk duties, coordinate facilities, manage travel and accommodation, and assist with onboarding and admin tasks under the supervision of the EA and Office Manager.

Ideal for a recent graduate or current student seeking full-time experience. The 3-month temporary assignment offers potential permanency for the right candidate and a Monday to Friday 8:30am–5:00pm

Qualifications

• Positive attitude and willingness to learn.
• Professional presentation and communication skills.
• Strong organisational skills and attention to detail.
• Reliable and punctual.
• Comfortable working in a small team environment.
• Intermediate Microsoft Office skills.
• Reception, administration or travel coordination experience will be highly regarded.

Responsibilities

• Welcome visitors, clients and contractors.
• Answer and direct incoming phone calls.
• Manage office access cards and visitor passes.
• Receive and distribute mail and deliveries.
• Order and maintain office stationery and supplies.
• Monitor and replenish pantry, kitchen and bathroom supplies.
• Ensure meeting rooms, kitchen areas and common spaces are well presented.
• Assist with travel and accommodation arrangements.
• Liaise with suppliers, cleaners and building management.
• Maintain office registers including access cards and equipment.
• Assist with employee onboarding and office inductions.
• Support the Executive Assistant and Office Manager with administrative tasks.
• Obtain quotes and assist with purchasing office equipment and supplies.
• Support office projects and workplace improvement initiatives.

Skills

Positive attitude

Willingness to learn

Professional presentation

Communication skills

Organisational skills

Punctuality

Teamwork

Intermediate Microsoft Office

Reception/administration experience

Travel coordination experience

Education

University graduate

Current part-time University student

Tools

Microsoft Office

Job description

The Company

Our client is a leader in the mineral exploration industry. Their head office is based in Inner Brisbane and due to continued growth, they currently have an exciting opportunity for a Receptionist/Office Administrator to join the team.

The Appointment

We are seeking a reliable and motivated Office Administrator to support the day-to-day operations of the office. This role is ideal for someone looking to develop their career in administration. Working closely with the Executive Assistant and Office Manager, the successful candidate will assist with reception, office coordination, facilities management and general administrative tasks, as well as assisting with travel and accommodation arrangements.

Key Responsibilities

• Welcome visitors, clients and contractors.
• Answer and direct incoming phone calls.
• Manage office access cards and visitor passes.
• Receive and distribute mail and deliveries.
• Order and maintain office stationery and supplies.
• Monitor and replenish pantry, kitchen and bathroom supplies.
• Ensure meeting rooms, kitchen areas and common spaces are well presented.
• Assist with travel and accommodation arrangements.
• Liaise with suppliers, cleaners and building management.
• Maintain office registers including access cards and equipment.
• Assist with employee onboarding and office inductions.
• Support the Executive Assistant and Office Manager with administrative tasks.
• Obtain quotes and assist with purchasing office equipment and supplies.
• Support office projects and workplace improvement initiatives.

The Appointee

The role would suit a recent University Graduate, or current part-time University student who has the ability to work full-time. Alternatively, you would possess recent experience working in an office environment in an administration or reception role, and are looking for an opportunity to continue to develop your career. The role will commence on a 3 month temporary assignment with potential for permanency for the right candidate. You will be able to work 8.30am to 5.00pm, Monday to Friday within the Brisbane office.

• Positive attitude and willingness to learn.
• Professional presentation and communication skills.
• Strong organisational skills and attention to detail.
• Reliable and punctual.
• Comfortable working in a small team environment.
• Intermediate Microsoft Office skills.
• Reception, administration or travel coordination experience will be highly regarded

This is an exciting opportunity to develop skills across administration, office coordination and business support with the opportunity to take on additional responsibilities and develop your career within the business.