Office & Project Adminstrator

Talent Blueprint Pty Ltd; City of Brisbane; On-site; AUD 60,000 - 85,000; Full time

Benefits offered by this job

Monthly RDO

Birthday leave

Two additional weeks of annual leave

Employee Assistance Program

Team-building events

Positive workplace

Career development opportunities

Job summary

Talent Blueprint Pty Ltd in Brisbane is seeking an Office & Project Administrator to join their team and support project managers, senior management and the wider office. This is a full-time, office-based role in Brisbane, offering varied responsibilities for an administrator building a career in a technical industry.

You will handle project, financial and office administration, invoicing, supplier management and reporting, with opportunities to grow within a global organisation.

Qualifications

• Experience in project, business or professional services administration.
• Strong organisational and communication skills.
• Experience with invoicing, purchase orders or financial administration.
• Exposure to ERP, accounting or procurement systems; Coupa experience is highly regarded.
• Strong Microsoft Office skills, particularly Excel.
• Ability to work independently while being a collaborative team member.
• A willingness to learn and develop within an engineering environment.
• A practical, can-do attitude and willingness to participate in day-to-day office activities.

Responsibilities

• Support project managers and senior management with day-to-day administration.
• Manage monthly invoicing and timesheet reporting.
• Assist with project and proposal set-up and maintenance.
• Manage purchase orders, expenses and supplier administration through Coupa.
• Process supplier invoices and review client purchase orders.
• Assist with project revenue analysis and financial reporting.
• Prepare ad hoc reports for project managers.
• Support site onboarding, medicals, travel and document control.
• Manage shared inboxes and general office administration.
• Coordinate office requirements including catering, stationery and supplies.
• Help with the day-to-day running of the office, including milk-run tasks.

Skills

Project administration

Organisational skills

Communication skills

Invoicing/financial administration

Excel proficiency

Independent worker

Team collaboration

Willingness to learn in engineering

Can-do attitude

Tools

Coupa

ERP systems

Procurement software

Job description

The Opportunity

Looking to take your administration experience into the technical consulting industry? Our client is a well-established engineering consultancy and they are looking for a Office & Project Administrator to join their Brisbane team and play a key role supporting project managers, senior management and the wider office. This is a full-time, office-based role in Brisbane, offering a great opportunity for an administrator who enjoys variety and wants to build their career in a technical industry.

The Role

You will provide a mix of project, financial and office administration, including:

• Supporting project managers and senior management with day-to-day administration
• Managing monthly invoicing and timesheet reporting
• Assisting with project and proposal set-up and maintenance
• Managing purchase orders, expenses and supplier administration through Coupa
• Processing supplier invoices and reviewing client purchase orders
• Assisting with project revenue analysis and financial reporting
• Preparing ad hoc reports for project managers
• Supporting site onboarding, medicals, travel and document control
• Managing shared inboxes and general office administration
• Coordinating office requirements including catering, stationery and supplies
• Helping with the practical day-to-day running of the office, from organising supplies to handling the occasional milk-run

About You

We are looking for an organised, proactive and hands‑on administrator who enjoys working in a fast‑paced environment and is happy to pitch in wherever needed.

You will ideally have:

• Experience in project, business or professional services administration
• Strong organisational and communication skills
• Experience with invoicing, purchase orders or financial administration
• Exposure to ERP, accounting or procurement systems; Coupa experience is highly regarded
• Strong Microsoft Office skills, particularly Excel
• The ability to work independently while being a collaborative team member
• A willingness to learn and develop within an engineering environment
• A practical, can‑do attitude and willingness to get involved in the day‑to‑day running of the office

Experience in engineering is not essential,this could suit an administrator from another professional services environment who is looking to take the next step into a technical industry.

What’s on Offer

• Attractive remuneration package
• Monthly RDO
• Birthday leave
• Option to purchase up to two additional weeks of annual leave
• Caring and bonding leave
• Employee Assistance Program
• Regular team‑building and social events
• Positive and supportive workplace
• Career development opportunities within a global organisation

All applications will be treated in the strictest confidence.