Receptionist & Office Administration Specialist

Smedley's Engineers; Sydney; On-site; AUD 45,000 - 60,000; Full time

Job summary

Smedley’s Engineers in Sydney, NSW, seeks a friendly receptionist to be the first point of contact for clients, visitors and suppliers. You will help ensure a welcoming and professional front office while supporting day-to-day operations.

Key tasks include greeting guests, answering calls, handling mail, coordinating meetings, data entry, filing and travel arrangements. A proactive, well-organised approach and strong communication skills are essential.

Qualifications

• Excellent verbal and written communication skills.
• Strong organisational and time management abilities.
• Ability to work autonomously and as part of a team.
• Proactive, friendly and approachable demeanour.
• Experience with data entry and records management.
• Australian Driver’s Licence.

Responsibilities

• Welcome clients, visitors, suppliers and stakeholders in a friendly and professional manner.
• Answer inbound calls promptly and direct to appropriate departments.
• Receive, sort and distribute mail and deliveries.
• Coordinate meetings and internal activities.
• Coordinate staff travel and accommodation.
• Monitor shared inboxes and route enquiries accordingly.
• Data entry and maintain company records and filing systems.
• Maintain a tidy reception and office environment.
• Provide administrative support to the Head of Operations as required.

Skills

Communication

Organisation

Time management

Attention to detail

Autonomy

MS Office

Tools

MS Office (Outlook, Word, Excel)

Job description

Smedley’s Engineers in Sydney, NSW, seeks a friendly receptionist to be the first point of contact for clients, visitors and suppliers. You will help ensure a welcoming and professional front office while supporting day-to-day operations.

Key tasks include greeting guests, answering calls, handling mail, coordinating meetings, data entry, filing and travel arrangements. A proactive, well-organised approach and strong communication skills are essential.