Receptionist / Office Admin / Finance Support (All Rounder)

Polaris Marine; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Polaris Marine Group in Rozelle, Sydney, is seeking a full-time Receptionist / Office Admin / Finance Support (All Rounder) to provide professional front-of-house service and essential administrative support across the business.

You'll greet visitors, manage communications, coordinate travel, and assist with basic finance tasks. The right candidate is highly organized, detail-oriented, and able to balance multiple priorities in a busy, team-focused environment.

Qualifications

• Excellent organisational and time management abilities.
• Strong verbal and written communication skills.
• Attention to detail and accuracy in data entry and reporting.
• Proficiency in Microsoft Office Suite.
• Ability to prioritise tasks across departments.
• Customer service experience and professional phone etiquette.
• Basic knowledge of accounts receivable and accounts payable processes (Desirable).

Responsibilities

• Greet and assist visitors, clients, and employees in a professional and welcoming manner.
• Manage incoming calls, emails, and correspondence—direct enquiries to the appropriate team members.
• Collect and distribute mail, and coordinate couriers and deliveries.
• Monitor and order office supplies, equipment, and general workplace presentation.
• Coordinate and book domestic and interstate travel including flights, accommodation, and hire cars. Assist with scheduling meetings and staff events.
• Pick-up mail from the post office and dispatch deliveries.
• Create and send invoices to customers; follow-up on overdue payments; prepare weekly AR reports with commentary.
• Provide backup support for Accounts Payable; process onboarding forms; reconcile cards; perform ad hoc accounting tasks.

Skills

Organisational skills

Time management

Verbal communication

Written communication

Customer service

Attention to detail

Data entry

Reporting

Task prioritisation

Accounts receivable

Accounts payable

Teamwork

Confidentiality

Tools

Microsoft Office

Job description

Receptionist / Office Admin / Finance Support (All Rounder)

Receptionist / Office Admin / Finance Support (All Rounder)
Polaris Marine Group
Rozelle (Sydney) NSW

About Us

Polaris Marine Group leads the Australian marine industry with over 35 years of operational excellence. Our diverse services encompass marine infrastructure and asset maintenance, bridge and wharf construction, piling, sheet piling, and crane barge hire. Headquartered in Rozelle, our operations extend nationwide.

About the Role

We are seeking a full-time Receptionist / Office Admin / Finance Support (All Rounder) to provide professional front-of-house service and vital administrative support across the business. This role is key to ensuring the smooth running of daily operations, from greeting clients and managing office communications to coordinating travel and assisting with basic finance tasks. The ideal candidate will be highly organised, detail-oriented, and able to balance multiple priorities in a busy, team-focused environment.

Key Responsibilities

Administration Support

• Greet and assist visitors, clients, and employees in a professional and welcoming manner.
• Manage incoming calls, emails, and correspondence - directing enquiries to the appropriate team members.
• Collect and distribute mail, and coordinate couriers and deliveries.
• Monitor and order office supplies, equipment, and general workplace presentation.
• Coordinate and book domestic and interstate travel including flights, accommodation, and hire cars.Assist with scheduling meetings and staff events.
• Pick-up mail from the post office and dispatch deliveries.

Accounts & Finance Support

• Create and send invoices to customers
• Follow-up on overdue payments and prepare weekly AR reports with relevant commentary
• Provide backup support for Accounts Payable (AP) processes as required
• Process customer onboarding forms with accuracy and attention to detail
• Credit card and debit card reconciliations
• Other ad hoc accounting tasks, as required

Qualifications / Skills

• Strong organisational and time management skills
• Excellent verbal and written communication
• Attention to detail and accuracy in data entry and reporting
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to prioritise tasks and work across multiple departments
• Customer service skills and professional phone etiquette
• Basic knowledge of accounts receivable and accounts payable processes Desirable
• Ability to maintain confidentiality and handle sensitive information
• Team-oriented with the ability to work independently when required