Accounts

Ares Group; Cumberland; On-site; AUD 55,000 - 75,000; Full time

Job summary

ARES Group is a Melbourne/Sydney based project logistics leader seeking an organized administrator to support accounts, travel coordination, data management and office functions. You will report to the Operations and Management team and thrive on accuracy while juggling multiple priorities in a fast-paced environment.

The role encompasses data entry, accounts payable/receivable processing, journal entries, and admin tasks across HR, procurement, and supplier/customer accounts.

Qualifications

• Experience in an administrative or data entry role.
• Experience with QuickBooks Online (QBO) or similar accounting software.
• Strong Microsoft Office skills, particularly Excel and Word.

Responsibilities

• Data entry and maintenance of company records and databases.
• Assisting with Accounts Payable and Accounts Receivable functions.
• Creating and maintaining customer and supplier accounts.
• Processing supplier invoices and assisting with invoice reconciliation.
• Preparing and posting general journals.
• Coordinating and managing travel and accommodation bookings.
• General office administration and document management.
• Assisting with procurement of office supplies and services.
• Managing incoming phone enquiries and providing professional customer service.
• Supporting operational, finance, and management teams with administrative requirements.
• Assisting with HR administration tasks as required.

Skills

Data entry

Accounts payable

Accounts receivable

Excel

Word

Attention to detail

Tools

QuickBooks Online

Excel

Word

Job description

ARES Group is a leading project logistics company based in Melbourne and Sydney (Holroyd), serving clients nationwide. We specialise in heavy haulage and cranage services for industries such as wind farms, construction, and infrastructure development.

Our mission is to set new benchmarks in heavy haulage by using cutting-edge technology and delivering exceptional customer service. At ARES Group, we're committed to our clients' success through reliable, innovative, and sustainable transport solutions.

About the Role:

Reporting to the Operations and Management team, you will provide administrative support across a variety of business functions including accounts, travel coordination, data management, and general office administration.

This role will suit someone who enjoys variety, takes pride in accuracy, and can effectively manage multiple priorities while maintaining a high level of professionalism.

Responsibilities:

• Data entry and maintenance of company records and databases


• Assisting with Accounts Payable and Accounts Receivable functions


• Creating and maintaining customer and supplier accounts


• Processing supplier invoices and assisting with invoice reconciliation


• Preparing and posting general journals


• Coordinating and managing travel and accommodation bookings


• General office administration and document management


• Assisting with procurement of office supplies and services


• Managing incoming phone enquiries and providing professional customer service


• Supporting operational, finance, and management teams with administrative requirements


• Assisting with HR administration tasks as required

About You:

• Previous experience in an administrative or data entry role


• Experience with QuickBooks Online (QBO) or similar accounting software


• Strong Microsoft Office skills, particularly Excel and Word


• General accounts experience including invoice processing and journal entries


• Excellent communication and telephone skills


• Strong attention to detail and accuracy


• Exceptional organisational and time management skills


• Ability to work to deadlines in a fast-paced environment


• Strong problem-solving skills and a proactive attitude


• Experience within the transport, logistics, cranage, construction, or related industries will be highly regarded


• HR administration experience will be viewed favourably but is not essential