Office Administrator

Blu By Adcorp; Brisbane; On-site; AUD 38,000 - 54,000; Full time

Benefits offered by this job

Salary packaging benefits

Employee discounts

Parental leave 12 weeks

Partner leave 2 weeks

Diversity & inclusion leave

Job summary

BlueCare in Sunnybank Hills is seeking an Administration / Scheduling Officer for a permanent full-time role that supports neighbourhood operations and rostering. You will handle reception, inquiries and office logistics, using MS Office and databases to keep records accurate.

The role requires strong communication and time management skills with a proactive approach. Rostering experience is highly regarded within Australia’s trusted community care provider.

Qualifications

• Effective verbal and written communication skills.
• Experience in rostering/scheduling – highly regarded.
• Strong time-management skills with the ability to prioritise workload.
• Good knowledge of MS Office and database applications.
• Comfort with smartphones and digital devices or willingness to learn.
• Proactive approach and ability to prioritise workloads with a can-do attitude.

Responsibilities

• Manage day-to-day administration and coordinate the office environment.
• First point of contact for visitors, clients and contractors; welcome and assist onsite.
• Manage reception duties, calls, enquiries and visitor coordination.
• Coordinate meeting room bookings and preparation of spaces.
• Coordinate office supplies, equipment purchases and maintenance needs.
• Maintain business data and records; ensure information accuracy.
• Build strong relationships with suppliers and external service providers.
• Assist with internal communications and project support as required.

Skills

Verbal and written communication

Rostering / Scheduling

Time management

Professional demeanor

Tools

MS Office Suite

Database applications

Job description

Administration / Scheduling Officer | BlueCare | Community Care

• Employment Status: Permanent - Full time
• Location: Sunnybank Hills
• Remuneration:$33.22 p/hr + Super + Not for Profit Salary Packaging (Increases your take home pay) + Employee discounts

Make a meaningful difference with BlueCare

We’re looking for someone who wants to build meaningful relationships and make a difference in the lives of others - through small moments that leave big impacts.

Key responsibilities include but are limited to:

• Supporting and coordinating different teams within each neighbourhood
• Be the first point of contact for internal and external customers - via phone, email and in person
• Manage requests, concerns and inquiries
• Rostering and scheduling supportfor the neighbourhood
• Creation of correspondence and documentation as requested
• Efficiently organise appointments, diaries, travel and meeting/workshop preparatory arrangements.
• Monitor, order and distribute office supplies and arrange for the maintenance/repair of office equipment
• Ensure the integrity and accuracy of information in financial, human resource and other Blue Care systems and databases
• Use mainstream software including the Microsoft Office Suite and database applications (Intermediate - Advanced skills required)
• Assist senior staff with special projects as required

We encourage our team to be creative and enjoy themselves while contributing to our success. Come join one of themost trusted communityandresidential careprovidersin Australia.

Role requirements:

• You will have effective verbal and written communication skills
• Previous experience in rostering/scheduling – Highly regarded
• Great time-management skills and an ability to prioritise your workload
• Good knowledge and experience with MS Office and Database applications
• Confidence with smart phone and digital devices or willingness to learn
• Excellent time management skills and ability to prioritise workloads with a can‑do attitude

Employee Benefits:

Save tax and increase your take home pay by salary packaging your everyday living expenses and bills (up to $15,900) and meal entertainment (up to $2,650) per annum

A recognition and rewards platform, providing employee discounts at hundreds of retailers, including everyday expenses, holidays, health insurance, annual awards celebration, wellbeing and employee assistance programs

12 weeks paid parental leave and 2 weeks paid partner leave, available after 6 months service, in addition to the government scheme

Diversity and inclusive leave, offering paid gender affirmation leave and cultural leave options (paid and unpaid) for those who may celebrate Lunar New Year, Diwali, Ramadan, NAIDOC weeks and other significant cultural events

Career development opportunitieswith one of the most trusted community and residential care providers in Australia to challenge yourself, grow and make a meaningful difference

BlueCare is proudly part of the UnitingCare Family, we’d love you to be too

Joining the state’s largest network of aged care workers with its over 8,000 strong, bright team in blue, you’ll also be welcomed as part of the UnitingCare family. With more than 16,500 staff and 9,000 volunteers across our brands of BlueCare, Lifeline, ARRCS, The Wesley Hospital, Buderim Private Hospital, St Stephen’s Hospital, and St Andrew’s War Memorial Hospital, you are part of something bigger. Our team are compassionate, inclusive and committed to the work we do, helping people live life in all its fullness.

Child safe, Child friendly

UnitingCare is committed to being a Child Safe, Child Friendly organisation and will:

Provide welcoming, safe & nurturing services for children

Implement measures to prevent child abuse and neglect within our services

Appropriately and immediately address child abuse and neglect if it does occur

Abide by the Child Safe Standards and adhere to the Reportable Conduct Scheme

Diversity & Inclusion

Our approach is simple–everybody iswelcome here. At UnitingCare, diversity is at the core of our who we are, our mission and our values.We are committed to providing equal opportunities to all employees no matter their sex, race, culture, sexual orientation, disability or gender identity.Demonstrating our commitment to reconciliation and building long‑term employment opportunities for First Nations peoples, UnitingCare strongly encourages Aboriginal and Torres Strait Islander applicants for this position.For additional support and to meet our RAP Team, email

We work hard to make our services welcoming and safe for every person. We are united in keeping children, young people and the elderly safe from harm, within our services, workplaces and the communities we support. We are committed to speaking up loudly for their safety.

Commitment to Safeguarding

We are committed in creating services and workplaces that are welcoming and safe for every person. We work together to protect children, young people, adults and the elderly from harm within our services and the communities we support. We speak up for their safety to ensure their voices are heard. Our recruitment and workplace practices reflect our dedication in preventing abuse, harm and exploitation across UnitingCare.

people2people are proud to partner with a well-established global organisation recognised for delivering technology solutions across a broad range of industries throughout Australia. With a strong reputation for innovation, quality and customer service, the business designs, manufactures and supports specialised products and systems that help clients improve performance and achieve outstanding results.

About the Opportunity

This is a hands‑on and varied position that will play a key role in supporting business operations, managing reception and ensuring the smooth running of the office. As the first point of contact for visitors and stakeholders, you will help create a professional and welcoming environment while providing broad administrative and project support across the business.

Key responsibilities include:

• Managing the day‑to‑day administration and coordination of the office environment
• Acting as the first point of contact for visitors, clients and contractors, ensuring a professional and welcoming experience
• Managing reception duties, including answering and directing incoming calls, responding to enquiries and coordinating visitors
• Coordinating meeting room bookings, preparing meeting spaces and welcoming guests onsite
• Coordinating office supplies, equipment purchases and purchase order requirements
• Providing administrative support across the business, including correspondence and general enquiries
• Maintaining business data and records
• Coordinating office facilities, building maintenance, cleaning services and workplace requirements
• Coordinating company assets including fleet vehicles, mobile devices, uniforms and office equipment
• Building and maintaining strong relationships with suppliers, contractors and external service providers
• Preparing internal communications and company updates
• Organising staff events, engagement activities and initiatives that contribute to a positive workplace culture

About You

• To be considered for this opportunity, you will bring:
• Previous experience in an Office Administrator, Office Coordinator, Receptionist or similar role
• Exceptional organisational skills and the ability to effectively manage multiple priorities
• A proactive approach and confidence working independently
• Strong computer skills and the ability to quickly learn new systems
• Excellent attention to detail and a commitment to accuracy
• Strong communication skills with the ability to build relationships across all levels of a business
• Sound problem‑solving abilities and a willingness to take initiative
• A professional and friendly manner with a strong customer service focus
• A team‑oriented mindset and collaborative approach

What's on Offer?

• A varied role offering broad exposure across multiple areas of the business
• The opportunity to be involved in special projects and business improvement initiatives
• A supportive and collaborative team culture
• The stability and reputation of