Receptionist / Administration Support

Dexion; Sydney; On-site; AUD 30,000 - 39,000; Full time

Job summary

Dexion in Sydney is seeking a professional Receptionist / Administration Clerk to support daily operations and act as the first point of contact for clients, visitors and contractors. You will manage front-of-house duties and provide essential administrative support to the team.

The role requires excellent communication, strong organisation and attention to detail, with proficiency in Microsoft Office. You will handle records, inquiries and coordination to keep the office running smoothly and

Qualifications

• Previous experience in a receptionist, administration or customer service role.
• Strong verbal and written communication skills.
• Excellent organisational and time management abilities.
• High attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel and Teams).
• Ability to prioritise tasks and work independently.
• Professional presentation and telephone manner.
• Friendly and approachable.
• Reliable and punctual.
• Able to handle confidential information with discretion.

Responsibilities

• Greet and welcome visitors, customers and contractors in a professional manner.
• Answer and direct incoming phone calls and email enquiries.
• Manage visitor sign‑in procedures and maintain reception areas.
• Maintain accurate customer, supplier and company records.
• Identify discrepancies, missing information and anomalies in documentation.
• Make enquiries with suppliers, customers and internal stakeholders to clarify discrepancies.
• Perform data entry and filing of electronic and hard‑copy records of Invoices & Orders.
• Assist with activation of quotations, order entry accounts payable/receivable invoices & stock entry.
• Generate purchase orders.
• Maintain office supplies and coordinate stationery orders.

Skills

Verbal and written communication

Organisational skills

Time management

Attention to detail

Microsoft Office Suite

Independent work

Professional telephone manner

Reliability

Discretion with confidential info

Friendly and approachable demeanor

Tools

Microsoft Office Suite (Outlook, Word, Excel, Teams)

Job description

We are seeking a professional, organised and customer-focused Receptionist / Administration Clerk to support the daily operations of our business. This role is responsible for managing front‑of‑house reception duties, providing administrative support to the team, and ensuring efficient office operations. The successful candidate will be the first point of contact for clients, visitors and incoming enquiries while maintaining accurate records and assisting with a variety of administrative tasks.

Key responsibilities

• Greet and welcome visitors, customers and contractors in a professional manner.
• Answer and direct incoming phone calls and email enquiries.
• Manage visitor sign‑in procedures and maintain reception areas.
• Maintain accurate customer, supplier and company records.
• Identify discrepancies, missing information and anomalies in documentation.
• Make enquiries with suppliers, customers and internal stakeholders to clarify discrepancies.
• Perform data entry and filing of electronic and hard‑copy records of Invoices & Orders.
• Assist with activation of quotations, order entry accounts payable/receivable invoices & stock entry.
• Generate purchase orders.
• Maintain office supplies and coordinate stationery orders.

About you

• Previous experience in a receptionist, administration or customer service role.
• Strong verbal and written communication skills.
• Excellent organisational and time management abilities.
• High attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel and Teams).
• Ability to prioritise tasks and work independently.
• Professional presentation and telephone manner.
• Friendly and approachable.
• Reliable and punctual.
• Able to handle confidential information with discretion.