RECEPTIONIST - ADMINISTRATION ASSISTANT

Barry James Auto Body Repair Centre; Ballarat; On-site; AUD 45,000 - 65,000; Full time

Job summary

Barry James Auto Body Repair Centre in Ballarat is seeking a Receptionist-Administration person to join our busy team. You will handle front-desk duties, greet customers, manage inquiries, and provide admin support across the office, invoicing, data entry and filing.

We value proven experience of 2+ years in an administrative role, excellent communication, and strong Microsoft Office skills. Xero and iBodyshop experience would be highly regarded but not essential. Full-time position expected.

Qualifications

• Proven experience 2+ years as an Administrative Assistant.
• Excellent verbal and written communication skills.
• Proficient in the Microsoft Suite (Word, Excel, etc) and comfortable with office technology.
• Experience in Xero - iBodyshop would be highly regarded but not essential.
• Ability to work independently and prioritize tasks effectively.
• Highly organized, detail oriented and able to work in a high pressure environment.
• Positive attitude and customer-focused approach.

Responsibilities

• Reception duties; greet and assist customers both in person and over the phone with inquiries regarding our services.
• Manage the reception area, ensuring it remains tidy and welcoming.
• Provide direct administrative support to team members.
• Handle data entry, filing, and record keeping tasks to ensure information is accurate and up to date
• Assist with invoicing and data entry.
• Other adhoc customer related or administration tasks as required.

Skills

Verbal and written communication

Customer service

Microsoft Office

Interpersonal skills

Tools

Xero

iBodyshop

Job description

Barry James Auto Body Repair Centre – Ballarat VIC

Barry James Smash Repairs is looking to appoint a Receptionist - Administration Person.

Whilst undertaking this role you will become an integral part of our team, handling a range of office reception and administration tasks in a fast paced busy environment. You will be an all-rounder and have a flexible attitude for the job requirements along with a can‑do attitude.

The successful applicant must be extremely confident in liaising and chatting with people and have sound customer service skills as well as a professional presentation. Prior computer skills, phone and customer service skills is essential.

This is a full‑time role.

You will be responsible for:

• Reception duties ; greet and assist customers both in person and over the phone with inquiries regarding our services.
• Manage the reception area, ensuring it remains tidy and welcoming.
• Provide direct administrative support to team members.
• Handle data entry, filing, and record keeping tasks to ensure information is accurate and up to date
• Assist with invoicing and data entry.
• Other adhoc customer related or administration tasks as required.

About You

• Proven experience 2+ years as an Administrative Assistant.
• Excellent verbal and written communication skills.
• Proficient in the use of the Microsoft Suite (Word, Excel, etc) and comfortable with office technology.
• Experience in Xero - iBodyshop would be highly regarded but not essential
• Ability to work independently and prioritize tasks effectively.
• Highly organized, detail oriented and ability to work in a high pressure environment.
• A positive attitude and customer‑focused approach.