Reception - Team Leader (Specialist Centre)

Smile Solutions; Melbourne; Hybrid; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Growth opportunities

Training and ongoing support

Job summary

Smile Solutions in Melbourne's CBD is seeking a Reception Team Leader to oversee multiple reception teams and support daily clinic operations.

In this full‑time role you’ll supervise front desk staff, coordinate appointment flow, handle patient accounts with care, and collaborate with practitioners and management to deliver outstanding patient experiences.

Qualifications

• Experience leading a team in the dental or medical field.
• Excellent communication and a friendly, patient-facing manner.
• Organised with the ability to manage multiple tasks and priorities.

Responsibilities

• Lead a team of receptionists and provide support and guidance.
• Coordinate appointment scheduling and patient flow.
• Manage patient accounts and assist with billing.
• Collaborate with clinicians and management to improve processes.
• Provide operational support across departments as needed.

Job description

Posted: 12/10/2026

Closing Date: 12/11/2026

Job Type: Permanent - Full Time

Location: Smile Solutions

Job Category: Administration,Customer Service,Other

Do you have a passion for dentistry, front desk coordination and bringing a smile to people’s faces? Then this is the role for you!

We’re looking for a kind-hearted, organised, and passionate individual to join our close-knit team as a Reception Team Leader! Our practice, nestled in the beautiful Manchester Unity Building, is more than just a workplace – it’s a place where we all come together to make a difference in our patients’ lives.

This is a rewarding, full-time position that works alongside our senior managers to oversee and support multiple reception teams. This role combines hands-on reception duties with staff supervision, workflow coordination and cross-functional support to ensure smooth clinic operations and an efficient patient flow. The successful candidate will work full-time across 4 days instead of 5.

Here’s What You’ll Be Doing:

• Helping our patients feel right at home from the moment they walk in, with a warm smile and kind words
• Leading a wonderful team of receptionists, offering support and guidance to help them succeed and feel appreciated
• Coordinating multidisciplinary treatment plans, making sure each patient’s care is seamless and well-organised
• Assisting patients with appointments, claims, and accounts, always with a friendly, reassuring approach
• Building meaningful, caring relationships with our patients, practitioners, and leadership team
• Managing patient accounts and assisting with debt recovery in a gentle, professional way
• Training new team members with patience, kindness, and encouragement as they settle into their roles
• Provide operational support and leadership assistance across departments as required
• Suggesting ways to improve processes, making things smoother and easier for everyone

What We’re Looking For:

• A genuine passion for helping others, and a heart that truly cares about making a difference in people’s lives
• Experience leading a teamin the dental or medical field
• A friendly, positive, and approachable nature that helps others feel comfortable
• Strong communication skills, and the ability to build trust and rapport with patients and team members
• Team-oriented with a supportive and solutions-focused mindset.
• A desire to learn, grow, and develop in your role, and to help others do the same

What We Offer:

• A super supportive, welcoming team that feels like a second family
• Competitive pay, with flexibility based on your experience and the amazing things you’ll bring to the role
• Room for growth and opportunities to develop your skills and career, with mentorship and guidance along the way
• Training and ongoing support so you always feel confident and empowered in your role
• A chance to be part of a practice that truly cares about its patients and its team members, where everyone is valued
• Work in a collaborative team that enables you to grow in a career whilst still maintaining work/life balance

Who Are We:

Smile Solutions,"Melbourne's Home of Dentistry", is located in the magnificent Manchester Unity Building in the heart of Melbourne's CBD. We occupy four entire levels, plus the tower, all of which are of great significance within the art deco movement and Australia's national architectural heritage. We are a multidisciplinary practice, home to 60 practitioners, 20 of which are board registered specialists in the fields of oral surgery, endodontics, orthodontics, periodontics and prosthodontics.