Reception & Office Experience Specialist

Nova Systems; Adelaide; On-site; AUD 45,000 - 65,000; Full time

Benefits offered by this job

Parental Leave

Dress For Your Day

Rewards Program

Employee Assistance

Well-being Hub

Health Insurance

Free Flu Vaccination

Job summary

Nova Systems is seeking a friendly and organised Receptionist and Office Administrator to join our Adelaide Head Office. You’ll be the first point of contact for visitors and staff, keeping the front office welcoming and efficient while supporting day-to-day administration.

This full-time, office-based role involves coordinating meeting rooms, travel arrangements, onboarding, event help, and providing support to senior leaders.

Qualifications

• Experience in reception, office administration, customer service or a similar people-focused role.
• Strong communication and organisational skills.
• Friendly, helpful approach and confidence engaging with people at all levels.
• Ability to manage changing priorities and respond to requests as they arise.
• Confidence using Microsoft Office and everyday business systems.
• Willingness to pitch in and be part of the wider office team.
• Australian Citizenship and ability to obtain/maintain an AGSVA security clearance.
• Ability to travel as required.

Responsibilities

• Creating a warm and professional welcome for visitors and managing incoming calls.
• Keeping reception, meeting rooms and shared spaces organised and running smoothly.
• Supporting meeting room bookings, catering, office supplies and general office requirements.
• Assisting with new starter onboarding, travel and accommodation, expenses and other administration.
• Providing administrative support to senior leaders when required.
• Helping coordinate office events, social activities and other initiatives.
• Supporting local workplace health, safety and security requirements.

Skills

Reception experience

Office administration

Customer service

Communication

Organisation

MS Office

Security clearance readiness

Tools

Microsoft Office

Job description

Nova Systems is seeking a friendly and organised Receptionist and Office Administrator to join our Adelaide Head Office. You’ll be the first point of contact for visitors and staff, keeping the front office welcoming and efficient while supporting day-to-day administration.

This full-time, office-based role involves coordinating meeting rooms, travel arrangements, onboarding, event help, and providing support to senior leaders.