Receptionist and Office Administrator

Nova Systems; Adelaide; On-site; AUD 45,000 - 65,000; Full time

Benefits offered by this job

Parental Leave

Dress For Your Day

Rewards Program

Employee Assistance

Well-being Hub

Health Insurance

Free Flu Vaccination

Job summary

Nova Systems is seeking a friendly and organised Receptionist and Office Administrator to join our Adelaide Head Office. You’ll be the first point of contact for visitors and staff, keeping the front office welcoming and efficient while supporting day-to-day administration.

This full-time, office-based role involves coordinating meeting rooms, travel arrangements, onboarding, event help, and providing support to senior leaders.

Qualifications

• Experience in reception, office administration, customer service or a similar people-focused role.
• Strong communication and organisational skills.
• Friendly, helpful approach and confidence engaging with people at all levels.
• Ability to manage changing priorities and respond to requests as they arise.
• Confidence using Microsoft Office and everyday business systems.
• Willingness to pitch in and be part of the wider office team.
• Australian Citizenship and ability to obtain/maintain an AGSVA security clearance.
• Ability to travel as required.

Responsibilities

• Creating a warm and professional welcome for visitors and managing incoming calls.
• Keeping reception, meeting rooms and shared spaces organised and running smoothly.
• Supporting meeting room bookings, catering, office supplies and general office requirements.
• Assisting with new starter onboarding, travel and accommodation, expenses and other administration.
• Providing administrative support to senior leaders when required.
• Helping coordinate office events, social activities and other initiatives.
• Supporting local workplace health, safety and security requirements.

Skills

Reception experience

Office administration

Customer service

Communication

Organisation

MS Office

Security clearance readiness

Tools

Microsoft Office

Job description

• Strong company culture and friendly team

About the role

We're looking for a friendly and organised Receptionist and Office Administrator to join our Adelaide Head Office team. As one of the first people our visitors and employees see, you'll play an important part in creating a welcoming and professional office environment. It's a varied role where no two days are quite the same. You'll keep our front office running smoothly, support our people with day-to-day administration and help coordinate the many activities that bring our office together. Please note: This is a full-time, office-based role located at our Adelaide Head Office and is offered as an initial 12-month maximum-term contract.

What you will be involved with

• Creating a warm and professional welcome for visitors and managing incoming calls
• Keeping our reception, meeting rooms and shared spaces organised and running smoothly
• Supporting meeting room bookings, catering, office supplies and general office requirements
• Assisting with new starter onboarding, travel and accommodation, expenses and other administration
• Providing administrative support to our senior leaders when required
• Helping coordinate office events, social activities and other initiatives that bring our people together
• Supporting local workplace health, safety and security requirements

What we'd like from you

• Experience in reception, office administration, customer service or a similar people-focused role
• Strong communication and organisational skills
• A friendly, helpful approach and confidence engaging with people at all levels
• The ability to manage changing priorities and respond to requests as they arise
• Confidence using Microsoft Office and everyday business systems
• A willingness to pitch in, take initiative and be part of the wider office team
• Australian Citizenship and the ability to obtain and maintain an AGSVA security clearance
• Ability to travel as required

Life at Nova - it all adds up!

With people being our point of difference, we deliver on promises, reward good work, champion professional growth and support flexibility, all within a diverse and inclusive culture that recognises moments that matter. Life at Nova is our collection of employee benefits, designed to meet the many and varied needs of our people. Just a few of the great benefits you will have access to are:

• Generous Parental Leave: Primary Carers receive 20 weeks paid leave; Partner Carers receive 4 weeks. Full superannuation contributions for up to 52 weeks
• Dress For Your Day: We empower our people to determine their outfit for the activities of the day which allows for personal expression that builds trust
• Reward & Recognition Program: Offering exclusive discounts from hundreds of major retailers, helping you to save on groceries, petrol, holidays, and more
• Employee Assistance Program: for employees and family members
• Well-being Hub with access to health and fitness content
• Access to Defence Health and Travel Insurance
• Free Flu Vaccination annually
• An inclusive, collaborative, and supportive culture
• Social activities throughout the year, we even dress up at times, think Safari - we don't like to take ourselves too seriously!

Nova Systems is committed to building a diverse and inclusive workplace, where everyone feels safe, valued, and included, where our people are our point of difference.

Nova Systems respectfully acknowledges the Traditional Custodians of the land and waters in which we live and work, and we pay our respects to Elders past, present and emerging. Nova Systems also acknowledges the services of the Aboriginal and Torres Strait Islander people who have contributed to defending Australia and its national interests. To find out more about our commitment to Reconciliation, please visit our website.

VETERAN

Nova Systems is a Veteran Employment Supporter of the Veteran Employment Program. We value the skills Veterans bring and encourage Veterans and Defence partners to apply. Nova supports our Veterans through reserve leave and top-up pay entitlements. No need to tailor the use of Defence language in your resume, we prefer to see this however, please let us know if you need support with your application. We also ensure all applications receive a response and feedback when appropriate.

ITAR

As a Defence security clearance is required for this role, applicants must be Australian Citizens and eligible to obtain and maintain an appropriate clearance. International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role. To learn more, please visit: www.defence.gov.au/security/clearances

About Nova

Nova Systems is Australia's largest privately-owned Defence company with global reach. We are leaders in capability assurance and systems integration solving complex challenges in innovative ways. We are relied on to develop and test capabilities critical to national security and safety. We are trusted to integrate mission systems solutions and develop software and products that protect lives every day. For 25 years, Nova has brought a different perspective. From national Defence and essential services to border control and cyber security, these are the challenges we partner with our clients to anticipate, understand, and solve. We have strategically located offices in Australia, New Zealand, the United Kingdom, and Ireland. But what makes Nova Systems truly unique, is our people. Nova Systems is where the best and brightest minds come together to challenge, collaborate, and innovate. At Nova Systems, we see things differently.