Reception & Facilities Coordinator

Lion Pty Ltd; Sydney; On-site; AUD 60,000 - 78,000; Full time

Job summary

Lion Pty Ltd is seeking a Reception & Facilities Coordinator for our York Street office in Sydney. You will create standout first impressions, welcome visitors, manage reception tasks, and help keep the office running smoothly.

This permanent, full-time role runs 9am–5pm five days a week, with a December 2026 or January 2027 start possible. This is based in the office, with opportunities for growth within a welcoming team.

Qualifications

• Must have reception or office coordination experience or a willingness to learn on the job.
• Strong communication and guest service skills are essential.

Responsibilities

• Welcome visitors with a friendly, professional reception service and issue visitor passes.
• Assist in planning and communicating events in the office bar.
• Keep reception, meeting rooms and spaces clean, stocked, and ready for daily use.
• Handle calls, mail, courier needs and respond to workplace service requests.
• Process facilities purchase orders and invoices with care.
• Conduct daily floor walks to ensure spaces are set up and ready.

Skills

Sunny energy

Reliability

Proactive mindset

Organization

Time management

Decision making

Attention to detail

Reception/office coordination

Hospitality experience

Job description

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Love being the person who makes a workplace feel welcoming and run smoothly? Shape the day-to-day experience at LION’s York Street office, from first impressions to the details that keep people and spaces supported.

Due to recent internal promotions, LION is looking for a Reception & Facilities Coordinator to bring a warm, proactive approach to our York Street office. Reporting to the Workplace Experience Leader, you’ll create standout first impressions, keep the office running smoothly, and bring a calm, can-do energy to everything you do.

This is a permanent, full-time role based in the office five days a week, 9am to 5pm.

A December 2026 or January 2027 start can be accommodated.

What you will do:

• Welcome visitors and provide friendly, professional reception service, including visitor access and guest passes.
• Supporting the planning and communication of events in the office bar.
• Keep reception, meeting rooms and office spaces clean, stocked and ready for daily use.
• Handle calls, mail and courier needs, and respond to workplace service requests.
• Process facilities purchase orders and invoices with care
• Complete daily floor walks to ensure spaces are set up and ready to go

What you will bring:

• A sunny, positive energy and genuine love of helping people
• Reliability - you’re someone the team can count on
• A proactive mindset (you spot things and fix them before they become issues)
• Strong organisation and time management skills
• Confidence to make decisions and take ownership
• Attention to detail and problem-solving ability
• Reception or office coordination experience will be valuable. Hospitality experience is a bonus.

Why LION?

You’ll be the heartbeat of the office - setting the tone, creating great first impressions and making sure everything runs smoothly. You’ll be a part of a high-performing with genuine opportunities for growth and development. This is a chance to learn, contribute and explore what could come next at LION. Don’t settle for ordinary.