Reception & Facilities Coordinator

Lion; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

LION in Sydney's York Street office is seeking a Reception & Facilities Coordinator to welcome visitors, ensure a smooth-running workplace, and support events and daily operations. You will help maintain a tidy, well-stocked environment and respond to workplace service requests with a proactive, can-do attitude.

This permanent, full-time role is based in the office five days a week, 9am to 5pm, with a December 2026 or January 2027 start possible.

Qualifications

• Reception or office coordination experience preferred.
• Hospitality experience a bonus.

Responsibilities

• Welcome visitors and provide friendly, professional reception service.
• Support planning and communication of events in the office bar.
• Keep reception, meeting rooms and office spaces clean, stocked and ready.
• Handle calls, mail and courier needs, respond to workplace service requests.
• Process facilities purchase orders and invoices.
• Complete daily floor walks to ensure spaces are set up and ready.

Skills

Sunny personality

Positive energy

Reliability

Proactive mindset

Organizational skills

Time management

Decision making

Ownership

Communication skills

Attention to detail

Problem solving

Reception experience

Hospitality bonus

Job description

Love being the person who makes a workplace feel welcoming and run smoothly? Shape the day-to-day experience at LION’s York Street office, from first impressions to the details that keep people and spaces supported.

Due to recent internal promotions, LION is looking for a Reception & Facilities Coordinator to bring a warm, proactive approach to our York Street office. Reporting to the Workplace Experience Leader, you’ll create standout first impressions, keep the office running smoothly, and bring a calm, can-do energy to everything you do.

This is a permanent, full-time role based in the office five days a week, 9am to 5pm.

A December 2026 or January 2027 start can be accommodated.

What you will do:

• Welcome visitors and provide friendly, professional reception service, including visitor access and guest passes.
• Supporting the planning and communication of events in the office bar.
• Keep reception, meeting rooms and office spaces clean, stocked and ready for daily use.
• Handle calls, mail and courier needs, and respond to workplace service requests.
• Process facilities purchase orders and invoices with care
• Complete daily floor walks to ensure spaces are set up and ready to go

What you will bring:

• A sunny, positive energy and genuine love of helping people
• Reliability - you’re someone the team can count on
• A proactive mindset (you spot things and fix them before they become issues)
• Strong organisation and time management skills
• Confidence to make decisions and take ownership
• Attention to detail and problem-solving ability
• Reception or office coordination experience will be valuable. Hospitality experience is a bonus.

Love being the person who makes a workplace feel welcoming and run smoothly? Shape the day-to-day experience at LION’s York Street office, from first impressions to the details that keep people and spaces supported.

Due to recent internal promotions, LION is looking for a Reception & Facilities Coordinator to bring a warm, proactive approach to our York Street office. Reporting to the Workplace Experience Leader, you’ll create standout first impressions, keep the office running smoothly, and bring a calm, can-do energy to everything you do.

This is a permanent, full-time role based in the office five days a week, 9am to 5pm.

A December 2026 or January 2027 start can be accommodated.

What you will do:

• Welcome visitors and provide friendly, professional reception service, including visitor access and guest passes.
• Supporting the planning and communication of events in the office bar.
• Keep reception, meeting rooms and office spaces clean, stocked and ready for daily use.
• Handle calls, mail and courier needs, and respond to workplace service requests.
• Process facilities purchase orders and invoices with care
• Complete daily floor walks to ensure spaces are set up and ready to go

What you will bring:

• A sunny, positive energy and genuine love of helping people
• Reliability - you’re someone the team can count on
• A proactive mindset (you spot things and fix them before they become issues)
• Strong organisation and time management skills
• Confidence to make decisions and take ownership
• Excellent communication skills
• Attention to detail and problem-solving ability
• Reception or office coordination experience will be valuable. Hospitality experience is a bonus.

Why LION?

You’ll be the heartbeat of the office - setting the tone, creating great first impressions and making sure everything runs smoothly. You’ll be a part of a high-performing with genuine opportunities for growth and development. This is a chance to learn, contribute and explore what could come next at LION. Don’t settle for ordinary.